By Luca Marzo on 2019-10-03 16:56 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: September 19, 2019
Time: 17:00 UTC
Total time of meeting: 1 hour 10 minutes

Attendees:

Alexander Metzler (Vice President), Luca Marzo (Secretary), Jason E Rosenbaum (Treasurer), Djamel Kherbi (Director), Harald Leithner (Director), Hugh Douglas-Smith (Director), Jaz Parkyn (Director).

Invited guests:

Daniel Dubois (Elected Vice President), Brian Mitchell (Elected Treasurer), Eric Lamy (Elected Director).

Apologies:

Rowan Hoskyns Abrahall (President), Jason Nickerson (Director).

Proxies:

Jaz Parkyn served as proxy for Rowan Hoskyns Abrahall.
Luca Marzo served as proxy for Jason Nickerson.

Discussion outline

Treasurer

  • Taxes have been confirmed as filed on time by our CPA. 

  • All reimbursements and event sponsorships etc. paid and processed.

  • Phillipine trademark registration completed

  • Received payment from GSoC 

  • Received small bill from Venable but need to reconcile with last payment.

  • Need to reinstate the Egencia account to avoid suspension for lack of usage.

  • Jason to work on the outstanding payment from a Partner.

  • Jason to onboard Brian Mitchell as new Treasurer in the next days.

  • A new bookkeeper is needed. Danielle should remain our CPA here in NYC.

  • Planning a sprint of work this weekend to make sure as many loose ends are tied up before Brian starts next week. 

  • Jason shared up to date bank balances.

Production Department

  • Released Joomla! 3.9.12-rc.

  • Progress on Joomla! 4.0.

  • Production Department is working on a roadmap for Joomla 4.0. Joomla 4.1 will have at least one particular feature and will likely be released 6 months after the release of Joomla 4.0.

Legal & Finance Department

  • Compliance Team is working on the Cookie Script implementation on the Joomla.org properties.

Events Department

Operations Department

  • Hugh is going through a final pass of updates for the webmasters handbook and will then get this distributed out for further comments.

Programs Department

  • Approached by Benjamin Trenkle about Outreachy internships. Outreachy is a paid, remote internship program in Free and Open Source Software (FOSS) communities, whose goal is to support people from groups underrepresented in tech. After discussion with Production DC, we’ll aim to take part in the mid-term internships that run between March and August, with applications opening in late January. https://www.outreachy.org/communities/cfp/

Vice President

  • Alexander shared a report about his attendance of JoomlaDay Germany.

  • Alexander shared his feedback about the Semi-Annual Members Meeting.

Secretary

  • Eric Lamy has been elected Marketing & Communications Department Coordinator.

  • Brian Mitchell has been elected Treasurer.

  • Daniel Dubois has been elected Vice President.

  • Newly elected members term will start officially on September 28, 2019.

  • Elections results have been published including links to ballots for maximum transparency: https://community.joomla.org/blogs/leadership/joomla-group-1-2nd-round-election-results-2019.html 

  • Semi-Annual Members Meeting has been held successfully on September 18, 2019 with an average of 42 attendees during the whole length (1 hour). Meeting minutes will be ready in few days.

Other business

  • Harald shared his feedback about the Semi-Annual Members Meeting.

  • The Board discussed the Semi-Annual Members Meeting.

  • The Board discussed the opportunity to join the Digital Climate Strike.

The Full Board of Directors and Officers of Open Source Matters would like to thank all the outgoing Board members for their precious contribution during the past year.

Motions taken during this meeting

#2019/084 - Join the Digital Climate Strike
Proposed by Harald Leithner, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2019/085 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2019/083 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.