By Luca Marzo on 2019-10-12 15:32 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: October 03, 2019
Time: 17:00 UTC
Total time of meeting: 1 hour 30 minutes

Attendees:

Rowan Hoskyns Abrahall (President), Daniel Dubois (Vice President), Luca Marzo (Secretary), Brian Mitchell (Treasurer), Djamel Kherbi (Director), Harald Leithner (Director), Jaz Parkyn (Director), Eric Lamy (Director).

Apologies:

Hugh Douglas-Smith (Director), Jason Nickerson (Director).

Proxies:

Jaz Parkyn served as proxy for Hugh Douglas-Smith.

Discussion outline

President

  • Rowan to have a meeting with BrandIT related to the promotion of the Joomla domains platform.

Treasurer

  • Brian worked with Jason to complete the onboarding process.

  • Accounts have been updated.

  • Brian still in the process to get access to the online banking.

  • Brian to try to keep Egencia, after their termination notice.

  • Brian to work with Jason regarding the D&O Insurance.

  • Brian shared the current bank balances.

  • Brian attended JoomlaDay Texas last week. Event has been great.

  • Brian to attend JoomlaDay Chicago on October 12.

Production Department

  • The Production Department is working on a strategy definition for the future.

  • Joomla 3.9.12 released. 

  • Global Pizza Bugs and Fun is in preparation.

  • Merged one of the last show stoppers before beta (Mail templates)

  • Progress on our database schema problem for MySQL 5.7/8.0 (NULL dates)

  • New team lead of the Page Builder Working Group: Franciska Perisa

Legal & Finance Department

  • The Compliance Team is still working on the Cookie Script. Testing is in progress.

  • Capital Team needs a new Team Leader.

Marketing & Communications Department

  • Eric has been granted access to Marketing resources and channels and is starting to catch up.

Events Department

  • Departmental meeting has been rescheduled for October 12, 2019.

Operations Department

  • There has been an issue with a server decommissioned by mistake. The server has been promptly recovered by the service provider.

Programs Department

  • Department meeting took place on October 1st.

  • Certification Team is continuing to migrate and update the Exam platform and are also improving the Certification platform.

  • Volunteer Engagement team are looking for new volunteers - anyone interested should reach out via the volunteer portal.

Vice President

  • Daniel introduced two projects to increase interest around Joomla.

Secretary

  • Onboarded Treasurer with a functional mailbox instead of a personal one. This in accordance with motion #2018/067. 

  • Following with the application of such motion (2018/067) in the next few days we’ll proceed with the creation of the functional mailboxes that should be used while doing business on behalf of the Board and handed over to successor after an election. This would ease transitions and helping us to keep history of the business.

  • The board of Joomla Foundation should conduct an election to reflect changes in OSM.

  • Volunteers Portal updated to reflect the changes after the election.

  • No updates from the Global Sponsor for PBF. Still pending signature. Will try to chase.

  • Meeting minutes from the Semi-Annual Members Meeting to be published in the next few days.

  • Effective since September 28, 2019 the Full Board of Directors and Officers of Open Source Matters, Inc. is composed by:

    • Rowan Hoskyns Abrahall, from United Kingdom - President

    • Daniel Jean Dubois, from France - Vice President

    • Luca Marzo, from Italy - Secretary

    • Brian Jacob Mitchell, from United States - Treasurer

    • Harald Leithner, from Austria - Director

    • Jasmine Zoe Parkyn, from United Kingdom - Director

    • Djamel Eddine Kherbi, from Algeria - Director

    • Jason Nickerson, from United States - Director

    • Eric Lamy, from France - Director

    • Hugh Douglas-Smith, from United Kingdom - Director.

Motions taken during this meeting

#2019/087 - Two board members shall approve the commissioning or decommissioning of any and all services and products from our hosting provider.
Proposed by Jaz Parkyn, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/088 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Brian Mitchell.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2019/086 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.