By Luca Marzo on 2019-10-24 12:59 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: October 17, 2019
Time: 17:00 UTC
Total time of meeting: 1 hour 10 minutes

Attendees:

Rowan Hoskyns Abrahall (President), Daniel Dubois (Vice President), Luca Marzo (Secretary), Brian Mitchell (Treasurer), Djamel Kherbi (Director), Harald Leithner (Director) , Jaz Parkyn (Director), Eric Lamy (Director).

Apologies:

Hugh Douglas-Smith (Director),  Jason Nickerson (Director).

Proxies: 

Rowan Hoskyns Abrahall for Hugh Douglas-Smith.

Discussion outline

Vice President

  • Daniel shared a presentation related to his projects and vision as Vice President. Daniel brought the attention on the strategy for Joomla, touching topics like target, culture, diversity, JUGs, inclusivity and volunteers motivation.

  • Daniel proposed also to focus on Africa, preparing materials to train people to use Joomla and expand Joomla’s user base in the continent.

  • The Board discussed the proposals of Daniel.

President

  • Rowan will attend JoomlaDay Italy next weekend.

Treasurer

  • Bank assets have been transferred to Brian, including access to the online banking.

  • Brian to do monthly trips to the Bank branch to rebalance accounts (this must be done in person).

  • Brian received access to Payoneer and is still working to get access to PayPal.

  • Egencia account has been terminated two weeks before the deadline. 

  • Brian shared the bank balances as of today.

  • Brian to work with Rowan to hire a new bookkeeper.

  • D&O insurance is paid for the current period. Current coverage is good through July 17, 2020.

  • IRS inquiry for clarifications regarding Joomla Foundation - response due 10/30.

  • Brian shared a document “Thoughts on Joomla”, being inspired by Daniel’s motivation.

Production Department

  • Joomla 4 Alpha 12 Release today as preparation for PBF

  • Hannes Papenberg is the new maintainer for patchtester by motion of PLT

    • The patchtester should be released in a new version with better compatibility with Joomla 4 supported by the ATT setup preprocessing NPM

  • MySQL 8 compatibility should be ready soon a big thanks to Richard Fath who does a big part of this.

  • Mail templates component merged into Joomla 4, thanks to Hannes Papenberg creating this important feature.

  • ATT Sprint was a success

  • Marco Dings will be Production representative for VET.

Marketing & Communications Department

  • Eric is still waiting to get access to department folders, tools and services.

  • Sandra and Noreen are helping giving some accesses. 

Events Department

  • JUG Team Leader Brian Ronnow has accepted to do another term, a vote will be held in the upcoming days.

  • We have a new JUG in Egypt in the city of Alexandria.

Programs Department

  • Next Department meeting is scheduled for 5th November.

  • Jaz is working on restructuring the Volunteers Engagement Team.

Secretary

  • Joomla Foundation. IRS requested more information about the scope and the methodologies used by the organization in order to proceed with the classification as 501(c)(3). Rowan already forwarded the request to our Incorporation Specialist to support in the preparation of the answer.

  • Joomla Foundation. Harbor Compliance package renewal is due soon and should be renewed at least until the 501(c)(3) status is reached.

  • Google Code-In. The deadline to apply as organization is Monday, October 28 at 17:00 UTC. It would be an interesting opportunity.

  • Trademark. Our lawyers requested to send evidence of the usage of the Joomla trademarks (brandmark and name) in the Philippines as the renewal is due soon.

  • A user is handing over to us the domain “joomla.af” (the Afghanistan ccTLD). Such TLD is not managed by our service providers (GoDaddy and BrandIT) so we might keep it with the current vendor. Currently waiting for instructions from the owner and the registrar.

  • Pizza Bugs and Fun. The global Gold Sponsor signed the agreement and paid the sponsorship fee. This might be the start of a broader collaboration with them and we could work to extend the sponsorship to a corporate one.

  • Joomla Domains. Monthly report as October 09, 2019:

    • 48 new registrations

    • 19 transfers

    • 40 users

    • 50 tickets opened from April until today (closed within 24 hours)

    • 60 total domain managed

  • Compliance Team needs a Google Tag Manager code for the property identity.joomla.org.

Motions taken during this meeting

#2019/090 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2019/089 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.