By Luca Marzo on 2019-11-18 14:23 in Board of Directors

Open Source Matters, Inc.
Semi-Annual Members Meeting

Date: September 18, 2019
Time: 17:00 UTC
Total time of meeting: 60 minutes

Board of Directors and Officers:

Rowan Hoskyns Abrahall (President), Alexander Metzler (Vice President), Luca Marzo (Secretary), Jason Rosenbaum (Treasurer), Harald Leithner (Director), Jaz Parkyn (Director), Hugh Douglas Smith (Director), Djamel Kherbi (Director), Jason Nickerson (Director).

Members:

Viviana Menzel, Laura Gordon, Brian Mitchell, Alison Meeks, Jean Marie Simonet, Anibal Sanchez, Marco Dings, Ahmad Moussa, Mark Lee, Chris Keen, Robert Jacobi, Jeroen Molenschoot, Philip Walton, Denes Szekely, Noreen Cesareo, Benjamin Trenkle, Joe Sonne, Richard Fath, Alkaios Anagnostopoulos, Daniel Dubois, Mike Brandner, Vikas Pisal, Jenn Gress, Kawshar Ahmed, Roland Dalmulder, Nicola Galgano, Sander Potjer, Hervé Boinnard, Achilleas Papageorgiou, Donato Matturro, Llellewyn van der Merve, Richard Sparks, Todd Woodward, Giovanni Genovino, Parth Lawate, SharkyKZ.

Discussion outline

Introduction

  • Rowan welcomed the participants and shared some information about her recent activities and presence in the Community.

Joomla Foundation

Speaker: Luca Marzo (Secretary)

  • Luca shared the status of the creation of the Joomla Foundation, a not for profit organization that is waiting to be granted the 501(c)(3) status according to the US Internal Revenue Code by the IRS.

  • The Foundation would help Joomla to benefit from tax reduction and some grants from several organizations including Google, Microsoft and many more.

  • Joomla Foundation has been formed in February and has been incorporated in February 2019. 

  • The Board of Joomla Foundation includes members shared with OSM: President, Vice President, Secretary and Treasurer. The Board of the new organization will include also a couple of more members to help with the fundraising.

Financial Report

Speaker: Jason E. Rosenbaum (Treasurer)

  • Jason ensured that the project is financially healthy.

  • Budget for FY 19/20 is completed.

  • Brian Mitchell has accepted the nomination to replace me starting 9/28 and will be in NYC on 9/27 for full handoff - thank you Brian!

  • All FY18/19 tax filings have been completed on time (1120 and 990)

  • Q1 and Q2 will require some time to prepare for the staggered nature of the 501 (Joomla Foundation) and the current B corp (OSM, Inc.) and the nature of the accounting responsibilities associated with that.

Eligibility for leadership positions

Speaker: Marco Dings

  • Marco introduced a discussion about the eligibility for leadership positions regarding individuals that have been censured under the Code of Conduct.  The whole point was to ensure that people who get nominated and elected are respected in the Community and respect the Community and the rules of the Project. 

  • Marco highlighted the fact that Leadership should be an example to the Community.

Questions & Discussion

  • Joe Sonne highlighted the important work done by people on the Conflict Resolution Team and that people in such team felt left alone with this huge and hard task.

  • Laura Gordon supported the idea of time-based punishments for CoC violations.

  • Chris Keen reminded that it’s difficult to give time limits for violations.

  • Alison Meeks pointed out that once reinstated in the Community, the member should not pursue the violation again. Reiterated behaviours should be punished differently.

  • Llewellyn van der Merwe pointed that when someone has been banned from the Project (over a serious offence) they should not be able to take leadership. Yet they can again be redeemed but not to leadership.

  • Nicola Galgano pointed out that even according to penal law, you can get back from the punishment. Community should offer the opportunity to allow people to come back and demonstrate their change.

  • Alexander Metzler pointed out that people who represent the project should be unencumbered. After a certain period of time, however, it should be possible to run for a position. Also people who were in prison should have chances again afterwards.

  • Nicola Galgano pointed out that it would be hard for Community members to decide on such matter.

  • Hervé Boinnard suggested that this kind of rules should not be retro-active and should not be over complicated.

  • Hugh Douglas-Smith pointed out that there is already a procedure for an ombudsman who independently handles any appeals to CoC decisions.

  • Mike Brandner suggested to provide warnings before the ban. Return should be possible, but only for limited roles (no lead).

  • Luca Marzo pointed out that this was only a discussion and that no decisions were made on this topic. Any eventual proposal should be processed by the Board and then proposed to all members (Class 1, 2 and 3) for vote.

  • Luca Marzo pointed out also that there is a policy related to CoC violations: https://www.opensourcematters.org/organisation/directors/policies/278-policy-regarding-coc-breaches.html 

Joomla Release Cycle

Speaker: Harald Leithner (Director)

  • Harald announced that Joomla 3.9.x switched to 6-week release cycle

  • Harald announced that Joomla 4.0 Beta release planned in October

  • Current Joomla 4 beta-blocker:

    • MySQL invalid default value ‘0000-00-00 00:00:00’ for DATETIME fields

    • Mail template system

    • Workflow rework

  • Joomla 4.0 Release Candidate postponed to Q1 2020

Questions & Discussion

  • Laura Gordon asked if Joomla 3.10 will be supported for 2 years after the release of Joomla 4. Harald confirmed. 

Proposed Nomination Election Cycle Changes

Speaker: Rowan Hoskyns Abrahall (President)

  • Given the experience gained in recent election cycles, Rowan shared a document that has been created with suggested changes/improvements to the nomination cycle. The main idea behind this is to change from open nominations to self-nominations alongside some streamlining of the election process to try to reduce the administration behind them.

Questions & Discussion

  • Alison Meeks, Joe Sonne and Chris Keen appreciated the proposal and agreed that it would help finding people who are eager to take the leadership and know their program in advance.

Pizza, Bugs & Fun (October 19)

Speaker: Nicola Galgano & Benjamin Trenkle

Questions & Discussion

  • Attendees are eager to join the global PBF event.

The meeting ended at 19.00 UTC.
Meeting has been recorded and recording has been shared with the members right after the meeting.