By Luca Marzo on 2020-01-18 09:52 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: January 09, 2020
Time: 18:00 UTC
Total time of meeting: 30 minutes

Attendees:

Rowan Hoskyns Abrahall (President), Daniel Dubois (Vice President), Luca Marzo (Secretary), Djamel Kherbi (Director), Harald Leithner (Director), Jaz Parkyn (Director), Eric Lamy (Director).

Apologies:

Jason Nickerson (Director) on leave.
Brian Mitchell (Treasurer), Hugh Douglas-Smith (Director).

Proxies:

Daniel Dubois served as long-term proxy for Jason Nickerson.
Harald Leithner served as proxy for Brian Mitchell.
Rowan Hoskyns Abrahall served as proxy for Hugh Douglas-Smith.

Discussion outline

President

  • Rowan is dealing with the organization of the Forum for the Future. 

Production Department

  • Noticeable progress on Joomla 4 especially in the prepared Statement stuff

  • Still searching for a Release Lead for Joomla 4.1

  • Google Summer of Code 2020

Marketing & Communications Department

  • Eric is contacting all the teams in order to increase their collaboration with the Marketing & Communication Department and promote their work.

Events Department

  • Events department meeting took place on January 08, minutes will be published on the Volunteers Portal shortly.

  • Djamel asked Luca to serve as proxy for the Events Department at the in person Board meeting on January 16, 2020.

Programs Department

  • Department meeting took place on 7th January. We discussed progress, events and problems of the past year both at team and department levels, before talking about goals and plans for 2020. Minutes to be available shortly.

Vice President

  • Daniel wrote an article related to the project to increase Joomla presence in Africa. The Article will be published on the Community Portal.

Secretary

  • Luca wrote an article about “The Joomla Privacy Journey” for the Joomla Community Magazine.

  • Reminder to all the Directors and Officers, according to motion #2019/078 each Board Member should describe their role to ease also recruitment of new Board members.

  • Compliance Team produced a Cookie Policy to be deployed on all the *.joomla.org websites. The document has been shared with the Board for review.

  • It would be good if every team could produce an “Annual Report”, I would give 2 weeks to every team to write the document and we can publish all these “annual summaries” on the first issue of the Joomla Community Magazine. This will increase transparency and bring light on actions and activities that most times are hidden or invisible but are crucial to the Project and its Community. Luca offered to lead the next issue of the JCM.

  • Luca brought the JoomlaCode issue to the Board, asking to review the text of the RFP to get it done quickly. The Request for Proposal (RFP) will be finalized in the next few days and published.

  • As Affiliate Member of the Open Source Initiative (OSI), Open Source Matters has the opportunity to cast a nomination for the Board of Directors of OSI. If anyone in the Community is interested please notify the Secretary of OSM.

  • The Members Vote to amend the Nomination Process for Board members of Open Source Matters has been completed. Results are available at https://www.adoodle.org/index.php?action=showresults&survey=8801c30db0f093d2ec31dcec7f91c948&timezone=UTC
    Given that the motion passed, Luca will publish a blog post on the Community Portal to inform the Community about the results and the changes.

  • The Contract with the venue for the “Forum for the Future” event is pending signature. 

Motions taken during this meeting

#2020/001 - Appoint Saurabh Shah as member of the Advisory Board of Open Source Matters, Inc.
Proposed by Luca Marzo, seconded by Djamel Kherbi
The motion passed with unanimous consent.

#2020/002 Request each team to prepare a Team Annual Report within 2 weeks to be published in the Joomla Community Magazine.
Proposed by Luca Marzo, seconded by Eric Lamy
The motion passed with unanimous consent.

#2020/003 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2019/116 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.