By Luca Marzo on 2020-07-23 18:44 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: July 16, 2020
Time: 17:00 UTC
Total time of meeting: 2 hour 15 minutes


Brian Mitchell (President), Elisa Foltyn (Vice President), Luca Marzo (Secretary), Marco Dings (Director), Hugh Douglas-Smith (Director), Djamel Kherbi (Director), Jaz Parkyn (Director), Radek Suski (Director).


Eric Lamy (Director).



Discussion outline


  • Brian requested the help of the Marketing Department to increase the exposure of the partnership.

  • Brian did a clean up of the 2020/21 Budget sheet, preparing it for being published.

  • Brian to work on the Budget blog post.


  • Brian shared the current account balances.

  • Brian shared the latest account statements.

Production Department

  • Joomla 3.9.20 has been released. 

  • The CMS Release Team published a report about testing.

  • JoomlaCode is suffering from stability issues. The team is working to accelerate the closure of the site and the move to the new translation management platform.

  • A dedicated meeting will be held to discuss the potential infrastructure costs for serving downloads of translations.

  • The Cassiopeia frontend template needs to be improved prior to the release of Joomla 4.

  • Wilco is working with Crowdin to improve the level of the partnership with them, providing us more features and granular control. Production is the owner of the account.

Legal & Finance Department

  • Hugh has started a review of all of the corporate sponsorships to give the board a better understanding of where we are in terms of income, what may be at risk and where we might explore revisiting.

  • Hugh is working on a potential global sponsorship deal, in a first contact phase.

Events Department

  • July Dept meeting report published on the Volunteers Portal.

  • No particular update since the last board meeting.

Operations Department

  • Migration of VEL into JED is nearing completion. Many thanks to Wilco for his help.

  • JED4 Virtual Sprint is being planned.

Programs Department

  • Latest department meeting minutes now published

  • The Certification Program Team has received estimated numbers for one of the upcoming exams - 20 seats expected. This unexpected income is great news for the project.

  • Jaz is planning to attend the Education Outreach meeting this Friday as the working group has a number of questions about their responsibilities and their position within the Joomla ecosystem.

Vice President

  • Elisa reached out to possible candidates to apply for the role as VP to make sure that we will improve Joomla's possibilities about reach out and diversification. The role description should be improved/adjusted.

  • Elisa reached out to the Accessibility Team, who is working on an article for the Joomla Community Magazine.

  • Elisa offered her help to liaise with Sponsors, revitalizing the Sponsorship Success Team initiative. Elisa received access to all the signed Sponsorship contracts. 


  • [Elections] The Call for Candidate Manifesto - Group 1 (2020) has been published. The deadline to submit manifestos is August 07, 2020. 

  • [Semi-Annual] The Meeting Minutes of the OSM Semi-Annual Members Meeting are available for Board review.

  • [Sponsors] A new Global Bronze Sponsorship Agreement using the standard contract package is pending signature.

  • [Budget] We need to publish in a timely manner the Budget Blog post. Historically it has always been prepared by the Treasurer. Given the vacancy, it would be appropriate if the President prepares it, explaining the reasoning that led to this budget. 

  • [Compliance] The Global Privacy Policy is pending the final review. 

  • [Compliance] The Compliance Team requested a name change for the team in order to clarify which is the scope of its action, given that “Compliance” might result too broad.

  • [Events] Tobias Zulauf and I will attend the Web Privacy meeting organized by the CMS Leadership Forum Team of Google. The virtual event will take place on July 22.

  • [Bookkeeper] The Contract has been sent to the selected vendor and is pending signature. Once signed, we can proceed with the onboarding of the new Bookkeeper.

Other business

  • Hugh brought some comments from the Community about Board Meeting time and schedule in regards to the inclusivity. 

  • The board is fully supportive of all candidates from whatever region and as such would like to emphasise that the current meeting times for board meetings should not be seen as a barrier to standing in the current elections. The current times suit the current board makeup, but in the event that the makeup changes, the board is happy to consider accommodating new participants by rotating meeting times in order to be more inclusive.

  • Elisa managed to get 2 months of free service for Adobe graphic software.

Motions taken during this meeting

#2020/104 - Rename the Compliance Team in Privacy Compliance Team.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

Proposed by Brian Mitchell, seconded by Hugh Douglas-Smith.
The motion passed with unanimous explicit consent.

#2020/106 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2020/103 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.