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Luca Marzo

OSM, Inc. - Full Board Meeting - October 22, 2020

By Luca Marzo on 2020-10-31 14:43 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: October 22, 2020
Time: 17:00 UTC
Total time of meeting: 1 hour 35 minutes

Attendees:

Brian Mitchell (President), Justine Ayebale Abunyanga (Vice President), Luca Marzo (Secretary), Radek Suski (Treasurer), Marco Dings (Director), Hugh Douglas-Smith (Director), David Opati Aswani (Director), Jaz Parkyn (Director), Marianela Queme (Director).

Apologies:

-

Proxies:

-

Invited guests:

Wilco Alsemgeest (Assistant to the Operations Department Coordinator).

Discussion outline

Treasurer

  • Radek shared the Bank Balances as of today.

  • Bank Statements are current through the end of September 2020 and are available in drive for board review.

Production Department

  • Production meeting was postponed due to many being unable to attend.

  • Production is testing if all production websites can move to PHP 7.4.

  • We are moving the helpdesk to its official server in the next few days.

  • We have started with the library review https://github.com/joomla-projects/library-review

  • Request has been made to move all servers to Cloudlinux 6 which will extend the support to 2024.

  • Created document on landing site in relation to cassiopeia and upcoming j.org template. Has been shared with marketing and needs further sharing and reviewing

Legal & Finance Department

  • Hugh prepared a spreadsheet with last year vs this year sponsorship.

  • Hugh is working on a proposal for a prospect sponsorship.

Marketing & Communications Department

  • Marianela is analyzing the document regarding the Joomla 4 landing page requirements prepared by Marco. A task list needs to be generated from this document.

  • Marketing & VET are working on postcards for volunteers.

Events Department

  • Success of two events JoomlaDay Chicago and PBF - Stats have been made public on the PBF Glip channel and published on Joomla Magazine.

  • Departmental Monthly meeting postponed to next week, due unavailability of some members. 

Operations Department

  • Wilco reported the ongoing improvement of the Joomla.org web infrastructure.

Programs Department

  • Uphold wallet account is now live. Jaz will complete the rest of the setup for Brave shortly once access has been received.

  • Last department meeting took place on 13th October - Programs Department Meeting - 13th October 2020 - Programs

  • Jaz attended a meeting with JCP and TechJoomla to review a bug with language strings and translation that is preventing them from testing the platform. TechJoomla have said that they will be working on a fix in the coming weeks. Thanks to Marco for attending the meeting. 

Vice President

  • Justine shared her review of the global PBF event.

Secretary

  • [Elections] The replacement election for the Operations DC role is in progress and in the voting phase. Results are expected for October 26.

  • [PBF2020] The Global Gold Sponsor agreement has been signed right before the event. The invoice should be sent to the sponsor to collect the payment.

  • [Reports] Missing quarterly reports from: President, Vice President (former), Production DC, Operations DC (former), Marketing DC (former), Events DC (former). Current members are encouraged to chase their predecessors.

  • [Shop RFP] Luca requested the Board to review the questions on the document prior to sending those to the vendor and try to move ahead with this RFP.

  • [Conflict Handling RFP] Based on the costs of the proposals that we’ve received, it could be opportune to withdraw the RFP for now as we didn’t allocate enough budget to such a “chapter”.

  • [Onboarding] Reminder to new Board Members to complete the Conflict of Interest Disclosure form according to the COI disclosure policy. https://joom.la/coipolicy 

President

  • Brian would like to thank all the volunteers involved in JoomlaDay Chicago and the global Pizza, Bugs & Fun events.

  • Brian asked the Board members to comment on the Communication Consultation Project.

  • Brian confirmed with Accounting that all filings are on extension and in order

  • Brian, Marianela and Hugh to have a meeting with BrandIT tomorrow.

Other business

  • Hugh reminded Board Members that it is a requirement that this document is updated by each department 24 hours before the meeting. 

Motions taken during this meeting

#2020/127 - Move the meeting to 18.00 UTC to reflect timeshift in Europe.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/128 - Withdraw the Conflict Handling RFP and notify the participants that no vendor was selected.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/129 - CONFIDENTIAL MOTION
Proposed by Brian Mitchell, seconded by Luca Marzo.
In favor: Radek Suski, Hugh Douglas-Smith, Marco Dings, Jaz Parkyn, David Opati Aswani, Marianela Queme, Brian Mitchell, Justine Ayebale Obunyanga, Luca Marzo.
The motion passed with unanimous consent.

#2020/130 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2020/126 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Brian Mitchell.
The motion passed with unanimous consent.