By Luca Marzo on 2021-04-03 18:23 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: March 11, 2021
Time: 18:00 UTC
Total time of meeting: 2 hour 30 minutes


Brian Mitchell (President), Luca Marzo (Secretary), Radek Suski (Treasurer), Marco Dings (Director), Hugh Douglas-Smith (Director), David Opati Aswani (Director), Jaz Parkyn (Director), Wilco Alsemgeest (Director).


Justine Ayebale Abunyanga (Vice President), Marianela Queme (Director).


Wilco Alsemgeest for Jaz Parkyn from 19:15 UTC.

Discussion outline


  • Radek shared the bank balances as of today.

  • Radek shared the status of some invoices received recently.

  • Marco to check the status of services related to such invoices.

Production Department

  • The Joomla 3.9.25 caused commotion because of an issue with changing the base media folder. This is an issue to be fixed in reality the impact is extremely low. The blowback from certain community members, although for parts factually incorrect was harsh and was accompanied with personal attacks and defamations. Going forward production intends to initiate and document a more explicit release communication strategy, to be reviewed and complemented by other departments such as marketing.

  • Joomla is selected for the 2021 GSOC program
    The Board is grateful to all those involved.

  • New features are not accepted for Joomla 4.0 according to our release strategy after entering the Beta, the production department will take a more formal and explicit stance on moving new functionality to 4.1 or later as now explicitly cemented in motion PROD2021/001. There are some bugs to be fixed in the 4.0 release to proceed with the release cycle.

Jaz Parkyn left the meeting at 19.15 UTC. Wilco Alsemgeest served as her proxy since then.

Legal & Finance Department

  • Discussing a new sponsorship opportunity which is looking like it will conclude soon.

Events Department

  • Events Department meeting held 6th March

  • Nomination call for team lead.

  • David has been in contact with the CMS Africa organizing team. The tentative month is September for a hybrid event - combination of virtual and in person and the location, Nairobi. But as I mentioned, it's not certain yet.

Operations Department

  • Nothing special to mention since last meeting.

Programs Department

Vice President

  • Justine suggested to invite the consultant to a Board meeting in order to discuss the submitted proposals.

  • Justine asked whether there was or not a motion to approve Virtual JUGs. No motion has been actioned for this topic, even though the relevant team accepted virtual meetings during the whole pandemic period.



  • Brian introduced the discussion about the conflict handling consultancy proposal. Board members asked to extend the period to identify additional questions for two more weeks. Justine will coordinate with the consulting firm to have further details once the questions are submitted.

Other business

  • The Board discussed commitment and timescale of actions of Board Members.

  • Marco suggested to be more involved in Google CMS Leadership Summits, appointing a representative from the Project.

  • Wilco and Luca to work on the proposal to include JUGs in the JVP.

Motions taken during this meeting

#2021/017 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2021/016 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.