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Luca Marzo

OSM, Inc. - Full Board Meeting - August 12, 2021

By Luca Marzo on 2021-08-26 14:15 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: August 12, 2021
Time: 17:00 UTC
Total time of meeting: 1 hour 5 minutes.

Attendees:

Robert Deutz (President), Justine Ayebale Abunyanga (Vice President), Luca Marzo (Secretary), Radek Suski (Treasurer), David Opati Aswani (Director), Hugh Douglas-Smith (Director), Jaz Parkyn (Director), Wilco Alsemgeest (Director), Philip Walton (Director).

Apologies:

Marco Dings (Director).

Proxies:

Wilco Alsemgeest served as proxy for Marco Dings.

Discussion outline

Treasurer

  • Radek shared the bank balances as of today:

    • Business Checking 1:  $ 10,070.18

    • Business Checking 2:  $ 3,290.52

    • Money Market:  $ 370,758.50

    • PayPal:  $ 1,426.75

  • Reimbursement to Jennifer Gress for the Ombudsman Association Membership for OSM has been processed.

  • Formstack subscription has been cancelled.

  • Danielle Hlatky has been added as signatory to the bank accounts. Although she could not issue payments and doesn’t have internet banking access.

Production Department

  • Joomla 4.0 RC6 and Joomla 3.10 RC2 published.

Legal & Finance Department

  • Hugh has been in contact with Venables in relation to the AA case. He is awaiting an update and will advise the board as soon as this is received.

  • Hugh shared an information package that summarizes the corporate fund misuse. The Board discussed the next steps. 

Marketing & Communications Department

  • Joomla 4 RC6 article published and translations added.

  • Newsletter sent.

  • Joomla 4 video finished.

  • Press release sent and next in draft.

  • Joomla 4 Stable article in draft.

  • Release timeline agreed.

  • Birthday video in production.

  • Australia, India, UK and (possibly USA) hosting events on the day with speakers and demos.

Events Department

  •  No major updates.

Operations Department

  • We have had some problems because of a DDOS attack according to Rochen. The solution we were required to implement by them was to enable DNS proxy on the various sub-domains of the joomla.org family.  Their reasoning was "Our DNS shows the server IP, which was the problem and reason for the DDOS attack" While this is already like this since we use the platform and we were only able to hide it because we switched to CloudFlare a few months back.

  • We have been trying to get responses from Cloudflare for a very long period of time, because they have an Open Source program. Until now we still haven't received any, not even replies from us on mails from them.
    We would like to use the Pro version for our main domain, we have already seen speed increasing on our sites, but we can't use every version.

  • Rochen confirmed yesterday that the new CloudLinux 8 platform is ready for Production.
    Which means we can start working on building new servers for our websites. Sandbox and JED are the first new servers we will build.

  • Testing servers offered through JandBeyond e.V. will be moved to an OSM owned account on the hosting provider to avoid any possible conflict of interest given the involvement of Robert in the German Community and JaB organization.

Programs Department

  • Volunteers Engagement Team is in the process of an internal restructure so that department liaising is better streamlined

  • Certification Program starting to update their QMS ready for working on the J4 exam

  • Translation Program has made some adjustments to CrowdIn so that the XML files are interpreted better - thanks to Wilco for his hard work here.

Vice President

  • No major updates.

Secretary

  • [Elections] Robert Deutz has been elected as President of Open Source Matters, Inc. . The Board would like to welcome Robert and thank Vikas for ensuring a fair competition. President Replacement Elections Results 

  • [Elections] Group 1 Nominees Announced: Joomla Group 1 Elections - Nominee Announcement 2021 

  • [Funding] Google announced the Open Source CMS Fund. Luca had some contacts with some people at Google (Chris Sater and Andrey Lipattsev) that explained how we can request such funds.

President

  • Robert is trying to get an overview of what is the state of OSM.

  • Invited to a Joomla launch party at Techjoomla making a 45 minute presentation. Robert will attend the Q&A.

  • Robert will also join the London JUG meeting

  • Robert has spoken with Radek and Luca to get their view and wants to continue to speak to all Board members as soon as possible. Robert hopes this way he would get information easier.

Motions taken during this meeting

#2021/067 - Allow Cloudflare Pro on joomla.org for the monthly cost defined by their service.
Proposed by Wilco Alsemgeest, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/068 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2021/066 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Justine Ayebale Abunyanga.
The motion passed with unanimous consent.