By Luca Marzo on 2021-09-30 18:25 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: September 23, 2021
Time: 17:00 UTC
Total time of meeting: 1 hour 25 minutes

Attendees:

Luca Marzo (Secretary), Marco Dings (Director), David Opati Aswani (Director), Hugh Douglas-Smith (Director), Jaz Parkyn (Director), Wilco Alsemgeest (Director), Philip Walton (Director).

Apologies:

Robert Deutz (President), Justine Ayebale Abunyanga (Vice President), Radek Suski (Treasurer).

Proxies:

Philip Walton served as proxy for Radek Suski.

Invited guests:

Nicola Galgano (Elected Vice President).

Discussion outline

Production Department

• No major updates.

Legal & Finance Department

• Hugh suggested hiring a lawyer to proceed with the defense in a legal case.

Marketing & Communications Department

• Preparing a blog on Marketing Strategy.

• Time4Joomla campaign released.

• Work started on new videos.

• Philip did a session on JoomlaNXT.

Events Department

• No major updates.

Operations Department

• No major updates.

Programs Department

• No major updates.

Vice President

• Nicola proposed to publish Team Meeting reports in a faster way. Wilco and Luca recalled the one-week motion approval timeframe and suggested reducing the publishing deadline  to 2-3 days after such approval period. Other board members discussed scenarios in which the one-week time period is sometimes needed, for example to allow time for research and evaluation before voting on a motion, and commented on how a large proportion of motions are voted on within a matter of minutes. It was also discussed how motion results can be published faster than the one-week time period if all votes have been received prior to this time period.

Secretary

• [Legal Case] Rod Martin (former Vice President) received a “Notice of Service of Process'' for the legal case that is already in discussion. 

• [Reporting] Quarterly reports are due on October 04, 2021 for Group 2 and October 12, 2021 for Group 1 Board members.

• [Income] A payment of USD 1747.77 from Google AdSense has been sent to our bank account on September 21, 2021.

• [Structure] After two weeks of input, I think it would be good to present the proposal document “A lighter structure of Open Source Matters, Inc.” to the Community for additional comments and suggestions. 

• [Elections] The Call for Manifestos for Production DC (Replacement), Operations DC (Replacement), Programs DC has been extended until September 30, 2021 at 23.59 UTC: Joomla Group 1 Elections - Call for Manifestos (Extended) 

• [Semi-Annual Meeting] With motion #2021/072, the Board decided to hold three 1-hour meetings during the day. There will be three sessions during the day: 01:00 UTC, 9:00 UTC, 17:00 UTC. The final session will be the one in which

• [Semi-Annual Meeting] Luca shared the draft of the agenda for Semi-Annual Members meeting.

• [Greetings] This will be the last Board meeting for Justine as Vice President, as Nicola will take the role over on September 29, 2021. The Board would like to thank Justine for her service especially during the President’s role vacancy.  

Motions taken during this meeting

#2021/075 - Contact the lawyers to proceed with the defense in a legal case.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/076 - Present the “A lighter structure of Open Source Matters, Inc.” to the Community for additional suggestions and comments prior to the eventual voting phase.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/077 - Open up a “Get in touch with the Board” public repository on GitHub to allow people proposing ideas, comments and suggestions. The repository should go under the Open Source Matters org on GitHub and should allow people to contact the Board in an easier way, as well as discuss matters and make proposals.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/078 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2021/074 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.