By Luca Marzo on 2022-01-09 11:20 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: December 16, 2021
Time: 18:00 UTC
Total time of meeting: 1 hour 10 minutes.


Robert Deutz (President), Nicola Galgano (Vice President), Luca Marzo (Secretary), Radek Suski (Treasurer), , David Opati Aswani (Director), Philip Walton (Director).


Hugh Douglas-Smith (Director), Marco Dings (Director)


Luca Marzo served as proxy for Hugh Douglas-Smith.

Discussion outline


  • Radek shared the bank balances as of today

    • Business Checking 1:  $ 12,817.17

    • Business Checking 2:  $ 536.61

    • Money Market:  $ 370,935.59

    • PayPal:  $ 1,463.59

  • Radek has been added as a signatory to the bank account.

  • Radek has finally received the bank OTP generator.

  • Radek fixed the connection between Veem and the bank account.

  • Radek shared the Profit and Loss report.

  • Radek and Robert to work on publishing the budget plans.

Production Department

  • Harald Leithner and Niels Braczek have been appointed as Release Leads for Joomla 5.0.

Marketing & Communications Department

  • Joomla 3.10.4, Joomla 4.0.5 and Joomla 4.1 Beta released, documents coordinated and published.

  • Decided to shut the silent rooms and posted such. Formed a new marketing group to take its place and so far 8 have joined on the understanding it is active. From that group many initiatives started in the last week.

  • Logo being developed by marketing for JUGs that will be official and meet the trademark requirements making it easier for JUGs to have a logo that meets all the requirements.

  • Marketing recruiting article in this month's magazine.

Events Department

  • Today is the launch date for the migration from SobiPro to DPCalendar.

Vice President

  • Nicola proposed to organize a developer-oriented event.

  • Nicola proposed to engage the Advisory Board on the following matters:

    • Research and inform us on how to create financial and organizational arms based in the EU.

    • Help us to get more sponsorship.

    • Suggest us how to attract new/more contributors.


  • [Bylaws Amendments] The proposal to shrink the leadership structure has been voted and approved by the members of the corporation following the Special Members Meeting held on December 02, 2021. Results available at 

  • [Ombudsman] The Corporation needs to find an Ombudsman. Jennifer Gress drafted an RFP for the research that Luca shared with the Board . Comments and suggestions are welcome. Consider that with the RFP the role becomes a paid one. 

  • [Capital Team] Following the discussion at Capital Team Restart · Discussion #4 , apparently the former Legal & Finance Director Soren Beck Jensen volunteered to restart the Capital Team. This is good news and can bring the team back to success.

  • [DPO] Luca resigned with immediate effect as Data Protection Officer of the Corporation, given that it’s not appropriate that an Officer/Director of the Corporation serves also as internal DPO.


  • Robert attended the Special Members Meeting.

  • Robert is continuing to work on some potential sponsors.

  • No news on the trademark legal case.

Other Business

  • Philip urged to take a decision on a sponsorship agreement renewal with modifications. The Board agreed to proceed with the agreement, Luca to prepare the sponsorship contract for review and signature.

  • Next Board meeting will be held on January 13, 2022.

Motions taken during this meeting

#2021/094 - Allow the treasurer to conduct a research on the possibility to register a bank account within the European Union.
Proposed by Radek Suski, seconded by Nicola Galgano.
The motion passed with unanimous consent.

#2021/095 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2021/093 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.