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Luca Marzo

OSM, Inc. - Full Board Meeting - January 27, 2022

By Luca Marzo on 2022-02-17 19:36 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: January 27, 2022
Time: 18:00 UTC
Total time of meeting: 1 hour 15 minutes

Attendees:

Robert Deutz (President), Luca Marzo (Secretary), Radek Suski (Treasurer), David Opati Aswani (Director), Hugh Douglas-Smith (Director), Philip Walton (Director).

Apologies:

Nicola Galgano (Vice President), Marco Dings (Director).

Proxies:

-

Discussion outline

Treasurer

  • Radek shared the bank balances as of today.

  • Bank Balances:

    • Business Checking 1:  $ 16,167.37

    • Business Checking 2:  $ 1,356.75

    • Money Market:  $ 370,972.48

    • PayPal:  $ 1,407.52

  • Radek is still working on sorting out the bank access, with a series of difficulties to get in touch with the bank representatives.

Legal & Finance Department

  • Venable provided a short update on the trademark infringement case. They suggested waiting until the next move.

  • Hugh also received confirmation that the trademark for Argentina has been approved and renewed, it now expires June 10, 2030.

Marketing & Communications Department

  • Quarterly report submitted.

  • Marketing for J4.1, J4.0 and J3.10 releases done.

  • Article was written introducing J5 leads and asking for feedback.

  • Active teams are working on personas.

  • Request for a new team lead made to increase activity.

Events Department

  • Quarterly report submitted.

  • With the test done, the migration from Sobi pro to DPCalendar is done, thanks to the great events team for their dedication on this project. 

  • JUG organizers second meeting is scheduled for February 3nd and 5th.

Hugh Douglas-Smith left the meeting at 18.30 UTC.
Luca Marzo served as proxy for Hugh Douglas-Smith.

Secretary

  • [Glip] During the weekend of January 15th, a massive problem hitted our Glip instance with people being locked out of their accounts and a global rename of our instance to a different company name. The issue was caused by a bug in Glip that allowed a company account to take over the whole Joomla instance due to the fact that such a company account was used in the past to join the Joomla Glip instance. The volunteer was trying to register a company account with RingCentral/Glip to use such service for their company and the presence of an account registered with the same email address in Glip (Joomla) caused the incident. The incident also caused the reset of the Glip administrators in the Joomla instance. The volunteer was immediately notified by several Joomla volunteers and the Secretary and removed their account as admin and contacted RingCentral to solve the issue. The Glip “behavior” was unexpected and totally not wanted by the volunteer. Several attempts to deal with RingCentral Support have been done by both the Secretary and the volunteer. Secretary admin access has been restored in a few hours. It took several days to restore the operations and reinstate proper access for almost all the Joomla accounts who lost access to Joomla Glip. No sensible data has been exposed during the incident. 

  • [Communication Tool] After the Glip incident it’s crucial for our Community to find a different tool that allows us to prevent and avoid such kinds of incidents and to lower the access barriers for Volunteers that would like to take part in daily Joomla discussions and activities. Luca started a research and contacted some service providers to find a reliable software and provider in order to start the planning migration from Glip.

  • [Quarterly Reports] As of today Luca received only the Quarterly report from the Events DC and Marketing DC.

  • [Google Workspace] Admins of our Google Workspace received the notification that the free version of Workspace is being phased out with a mandatory conversion to the paid version of the service before July 2022. The right thing to do is to move such service under the Foundation to use the NFP version of the service. This would require an agreement in place between OSM and the Foundation to outsource such service. Drafting an agreement regarding that.

  • [AdSense] A payment of 1,325.59 USD has been made to our account on January 21, 2022 and should have been already received.

  • [Bylaws Changes] The final copy for execution of the Bylaws amended as per Member’s motion passed on December 12, 2021 is ready and available for Board review. 

  • [Restructure] Waiting for the outcome of the proposal shared in the “The formation of the Outreach Department” document in order to proceed with the process. Decision at the next meeting.

President

  • Worked on the last bits to finish a sponsor deal, it’s now ready to be checked from the legal department of the sponsor.

  • Robert is late on providing the Quarterly report, but he’ll provide it as soon as possible.

Other Business

  • The Board found unacceptable the behavior of the Vice President in public space and social media.

  • The Board would like to express full support and gratitude to the volunteers appointed as Release Leaders for their dedication to the Joomla Project.

Motions taken during this meeting

#2022/003 - Ratify the adoption of the new version of the Bylaws as per Members’ motion passed on December 12, 2021.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2022/004 - Move the Joomla CMS Core Language Team as a subteam of the CMS Release Team instead of the Joomla Translation Program Team.
Proposed by Robert Deutz, seconded by Philp Walton.
The motion passed with unanimous consent.

#2022/005 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2022/002 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.