By Luca Marzo on 2022-03-06 14:16 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: February 24, 2022
Time: 18:00 UTC
Total time of meeting: 2 hours 00 minutes


Robert Deutz (President), Nicola Galgano (Vice President), Luca Marzo (Secretary), Radek Suski (Treasurer), David Opati Aswani (Director), Hugh Douglas-Smith (Director), Philip Walton (Director), Harald Leithner (Director), Benjamin Trenkle (Director).





Discussion outline

The Board welcomed Harald Leithner and Benjamin Trenkle as new Elected Directors and actioned the motion to allow them to take over the role immediately.


  • Radek shared the bank balances as of today:

    • Business Checking 1:  $ 17,824.24

    • Business Checking 2:  $ 20,080.54

    • Money Market:  $ 330,000.00

    • PayPal:  $ 43.66

  • Paid all outstanding invoices to Vannable

  • Still don’t have full access to our bank accounts, some limitations are applied to international wires.

  • All JaB e.V. invoices have been paid.

  • Clarified with Danielle the issue with tax1099.

  • Radek shared the Profit & Loss Report as of today.

Production Department

  • Benjamin is being onboarded.

  • Benjamin hold the first Production meeting, outline the overall goals for the upcoming term:

    • Define a vision for Joomla in the next 1, 3 and 5 years.

    • Let team members define mid term and long term goals supporting this vision.

  • Try to apply for Google Seasons of Docs supporting a programmers doc.

  • Joomla! 5.0 outline is in the planning.

Legal & Finance Department

  • No major updates.

Marketing & Communications Department

  • Landing page updated but more needs doing and colors are not good.

  • Blog of the 4.1 changed from usual format and sent.

  • Newsletter of the 4.1 release sent 33% open rate and almost 4% clickthrough.

  • Press release set and some encouraging coverage in a few articles.

  • More volunteers needed for marketing, still no clear lead and more active people needed.

Events Department

  • No major updates.

Operations Department

  • Harald suggested finding an Open Source password management tool replacement.

  • 3-Weekly meetings are in planning for the Department Leadership.

  • Joomla properties are still on Joomla 3. Sadly to say all sites hosted by Joomla are still Joomla 3.10 (with only one exception). Harald will try to workout a plan with the responsible people to find a timeline for site updates.

  • Harald would like to start planning a new Template for all Joomla properties. So we have all sites on this new template with the launch of Joomla 5.0. 

  • Harald will work on the transition plan to a new communication system to replace Glip.

Vice President

  • Nicola proposed to remove the current Advisory Board members for inactivity. The Board discussed the proposal and decided to try to contact the members once again to check their availability to continue in the role and restart their activities.

  • Nicola urged to have a decision on the financial investigation case.


  • Proposed two motions to immediately allow the elected DC to take over their role as Board Members.

  • Outreach Department Coordinator will be called in the next few days.

  • Working on the Mattermost agreement.


  • Worked on solving the Trademark infringement case.

  • Attended the Capital Team meeting to share information and help the team to get started.

  • Attended the CMS Release Team Meeting to say thanks for the work they have done.

Motions taken during this meeting

#2022/020 - Allow Benjamin Trenkle, elected Director, to immediately take over the role of Production Department Coordinator.
Proposed by Luca Marzo, seconded by Robert Deutz
The motion passed with unanimous consent.

#2022/021 - Allow Harald Leithner, elected Director, to immediately take over the role of Operations Department Coordinator.
Proposed by Luca Marzo, seconded by Robert Deutz
The motion passed with unanimous consent.

#2022/022 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2022/018 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent. 

#2022/019 - Accept the proposal from our Lawyers to offer $5K with an agreement to cooperate with the production of relevant documents to settle this case.
Proposed by Robert Deutz, seconded by Luca Marzo.
The motion passed with unanimous consent.