By Luca Marzo on 2022-04-03 13:41 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: March 10, 2022
Time: 18:00 UTC
Total time of meeting: 1 hour 05 minutes.


Robert Deutz (President), Nicola Galgano (Vice President), Luca Marzo (Secretary), Benjamin Trenkle (Director), David Opati Aswani (Director), Hugh Douglas-Smith (Director), Philip Walton (Director), Harald Leithner (Director).


Radek Suski (Treasurer).


Luca Marzo served as proxy for Radek Suski.

Discussion outline


  • Radek shared the bank balances as of today.

  • Radek is checking the possibility to change the PayPal account owner.

  • Radek shared the Profit & Loss report as of today.

Production Department

  • Joomla was selected for GSoC - awesome job from Shivam & Team.

  • A lot of collaboration started between teams.

  • A11y & UX sprint is in the planning.

  • Suggested to implement a quarterly based goal sheet for a full year to the teams.

  • Move release times to 4pm UTC again.

Legal & Finance Department

  • Message from Hugh Douglas-Smith:
    This will be my last board meeting having been an active member of the OSM board for four years, during that time Joomla has gone through many changes but remains a powerful, extensible platform on which a vast number of organizations, businesses and individuals rely. I hope that my efforts over the last four years have helped to support and guide those changes and I look forward to seeing the platform and community develop in the years to come. I wish everyone on the board every success in the future. 

  • The Board thanked Hugh for his long service.

Marketing & Communications Department

  • Set out a plan of meetings and tasks for the Marketing department to coordinate efforts and make releases smoother. Proposed we meet every other Tuesday between the Tuesdays Production meets 

  • Social media team are needing a rest and we will begin a campaign to find more for that department

Events Department

  • No major updates.

Operations Department

  • Operations Department Leadership will hold monthly meetings.

  • JED Team Lead resigned and a new election is being held.

  • Harald is continuing to work on the password manager replacement.

Vice President

  • Nicola complained about the meeting minutes approval process. 

  • Nicola proposed to record and publish video of the meetings.


  • [Reports] Still missing quarterly reports from the Vice President, Treasurer and Legal & Finance Department Coordinator.

  • [Budget] The 2021/22 Budget blog post hasn’t been published yet and in a couple of months we need to prepare a new budget for the new fiscal year.

  • [Elections] The call for manifestos for the Outreach DC position has been published at 

  • [Mattermost] Luca shared a draft for the Partnership agreement for Mattermost.

  • [Foundation] Harbor Compliance payments are still not done. Luca urged to proceed as soon as possible.

  • [Launch] Prepared an updated draft of the Amendment to the Service Agreement to define rules for GDPR, Privacy and Limitation of Liabilities. 

  • [Transparency] Created a GitHub repository where to track expenses and related approvals and evidence. The repository is a private one under the “Open Source Matters” GH organization and the Board has access. Created a template with the needed field so that we can have uniformed fields and information. Labels have been created for each of the Departments to simplify assignments. 


  • No major updates.

Other Business

  • Benjamin requested clarification on the Google Drive ownership rules for Team Folders.

Motions taken during this meeting

#2022/024 - Move the "JavaScript Working Group" as a sub team of Joomla Enhancement Development Team.
Proposed by Benjamin Trenkle, seconded by Luca Marzo.
The motion passed with majority consent and 1 vote against. Nicola Galgano voted against the motion.

#2022/025 - Investigate on the technical possibility to record and publish the Board Meetings
Proposed by Nicola Galgano, seconded by Luca Marzo.
The motion passed with unanimous consent. 

#2022/026 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2022/023 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with majority consent and 1 vote against. Nicola Galgano voted against the motion.