By Luca Marzo on 2022-04-03 13:41 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: March 10, 2022
Time: 18:00 UTC
Total time of meeting: 1 hour 05 minutes.

Attendees:

Robert Deutz (President), Nicola Galgano (Vice President), Luca Marzo (Secretary), Benjamin Trenkle (Director), David Opati Aswani (Director), Hugh Douglas-Smith (Director), Philip Walton (Director), Harald Leithner (Director).

Apologies:

Radek Suski (Treasurer).

Proxies:

Luca Marzo served as proxy for Radek Suski.

Discussion outline

Treasurer

• Radek shared the bank balances as of today.

• Radek is checking the possibility to change the PayPal account owner.

• Radek shared the Profit & Loss report as of today.

Production Department

• Joomla was selected for GSoC - awesome job from Shivam & Team.

• A lot of collaboration started between teams.

• A11y & UX sprint is in the planning.

• Suggested to implement a quarterly based goal sheet for a full year to the teams.

• Move release times to 4pm UTC again.

Legal & Finance Department

• Message from Hugh Douglas-Smith:
  This will be my last board meeting having been an active member of the OSM board for four years, during that time Joomla has gone through many changes but remains a powerful, extensible platform on which a vast number of organizations, businesses and individuals rely. I hope that my efforts over the last four years have helped to support and guide those changes and I look forward to seeing the platform and community develop in the years to come. I wish everyone on the board every success in the future. 

• The Board thanked Hugh for his long service.

Marketing & Communications Department

• Set out a plan of meetings and tasks for the Marketing department to coordinate efforts and make releases smoother. Proposed we meet every other Tuesday between the Tuesdays Production meets 

• Social media team are needing a rest and we will begin a campaign to find more for that department

Events Department

• No major updates.

Operations Department

• Operations Department Leadership will hold monthly meetings.

• JED Team Lead resigned and a new election is being held.

• Harald is continuing to work on the password manager replacement.

Vice President

• Nicola complained about the meeting minutes approval process. 

• Nicola proposed to record and publish video of the meetings.

Secretary

• [Reports] Still missing quarterly reports from the Vice President, Treasurer and Legal & Finance Department Coordinator.

• [Budget] The 2021/22 Budget blog post hasn’t been published yet and in a couple of months we need to prepare a new budget for the new fiscal year.

• [Elections] The call for manifestos for the Outreach DC position has been published at https://community.joomla.org/blogs/leadership/call-for-candidate-manifestos-outreach-dc.html 

• [Mattermost] Luca shared a draft for the Partnership agreement for Mattermost.

• [Foundation] Harbor Compliance payments are still not done. Luca urged to proceed as soon as possible.

• [Launch] Prepared an updated draft of the Amendment to the Launch.joomla.org Service Agreement to define rules for GDPR, Privacy and Limitation of Liabilities. 

• [Transparency] Created a GitHub repository where to track expenses and related approvals and evidence. The repository is a private one under the “Open Source Matters” GH organization and the Board has access. Created a template with the needed field so that we can have uniformed fields and information. Labels have been created for each of the Departments to simplify assignments. 

President

• No major updates.

Other Business

• Benjamin requested clarification on the Google Drive ownership rules for Team Folders.

Motions taken during this meeting

#2022/024 - Move the "JavaScript Working Group" as a sub team of Joomla Enhancement Development Team.
Proposed by Benjamin Trenkle, seconded by Luca Marzo.
The motion passed with majority consent and 1 vote against. Nicola Galgano voted against the motion.

#2022/025 - Investigate on the technical possibility to record and publish the Board Meetings
Proposed by Nicola Galgano, seconded by Luca Marzo.
The motion passed with unanimous consent. 

#2022/026 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2022/023 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with majority consent and 1 vote against. Nicola Galgano voted against the motion.