By Luca Marzo on 2022-04-03 13:43 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: March 24, 2022
Time: 18:00 UTC
Total time of meeting:  1 hour 00 minutes

Attendees:

Robert Deutz (President), Luca Marzo (Secretary), Radek Suski (Treasurer), Benjamin Trenkle (Director), Harald Leithner (Director), Philip Walton (Director).

Apologies:

Nicola Galgano (Vice President), David Opati Aswani (Director).

Proxies:

Philip Walton served as proxy for David Opati Aswani.

Discussion outline

Treasurer

• Radek shared the bank balances as of today:

  • Business Checking 1:  $ 19,787.53

  • Business Checking 2:  $ 19,967.04

  • Money Market:  $ 330,029.39

  • PayPal:  $ 36.01

• Radek shared the Profit & Losses Report.

• Radek is working on changing the payment method for QuickBooks.

• Harbor Compliance has been paid.

Production Department

• Quarterly goals will be defined by the teams.

• Good hackathon results for signed updates.

• Joomla! 3.10.7 and 4.1.1 will be released on Tuesday.

Marketing & Communications Department

• First of the bi-monthly meetings occurred, poor attendance but will persevere.

• Plan to set the colors until J5 Should be settled on Tuesdays meeting.

Events Department

• No major updates.

Operations Department

• Discussion started about the new Joomla.org Template.

• Harald is continuing to work on the general Password manager.

• JED4 is still in the regrouping phase.

• Forum is on the way to integrate Cloudflare.

• Voting in progress for new Team Lead of JED.

• Searching for a new Team Lead of JVP.

Secretary

• [Elections] The election for the Outreach DC is in progress.

• [Structure] Being the tenure of the Legal & Finance DC complete, it’s time to move the teams under the Department to their new places, pursuant to the structure changes voted in December by the Members.

• [Outreach Dept.] Given that the elections for the Outreach Department are running, we need to form the voter base before issuing the ballots. Teams are going to be moved according to the motion #2022/007.

• [Contracts] No comments made on the draft of the contract amendment for launch.joomla.org that I've shared at the last Board Meeting. Luca asked to proceed with the signature phase.

President

• Robert is working on some sponsorship opportunities that are still in the early stages.

• Robert proposed to increase the Board offline activities, between meetings.

Motions taken during this meeting

#2022/028 - Move the “Framework Team” as a sub team of the Maintenance Team.
Proposed by Benjamin Trenkle, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2022/029 - Move Board Meeting time to 17.00 UTC to reflect timeshift in Europe.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2022/030 - Move the Capital Team from the Legal & Finance Department to the Outreach Department.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2022/031 - Move the Privacy Compliance Team from the Legal & Finance Department to the Operations Department.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2022/032 - Move the Trademark & Licensing Team from the Legal & Finance Department to the Operations Department.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2022/033 - Close and archive the Legal & Finance Department.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2022/034 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Benjamin Trenkle.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2022/027 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.