By Luca Marzo on 2022-06-02 15:44 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: April 07, 2022
Time: 17:00 UTC
Total time of meeting: 1 hour 00 minutes


Robert Deutz (President), Nicola Galgano (Vice President), Luca Marzo (Secretary), Radek Suski (Treasurer), Benjamin Trenkle (Director), David Opati Aswani (Director), Harald Leithner (Director), Philip Walton (Director).





Discussion outline


  • Radek shared the bank balances as of today.

    • Business Checking 1:  $ 18,389.55

    • Business Checking 2:  $ 19,878.39

    • Money Market:  $ 330,029.39

    • PayPal:  $ 26.67

  • Radek shared the Profit & Losses Report as of today.

  • Radek is retrieving the account statements on Citibank.

  • Downloaded reports from QuickBooks. Both contain all transactions beginning from January of 2016.

  • Resubscribed to QuickBooks using PayPal.

Production Department

  • 3.10.7 & 3.10.8, 4.1.1 & 4.1.2, 4.2.0 Alpha 1 released. Security fix was too restricted, so we re-released without this fix and will do a sprint to solve it this month.

  • GSoC contributor application period started.

  • JSST sprint planned for the 10th - 12th June: Signed Updated.

Marketing & Communications Department

  • First real meetings are happening again and Marc has requested help with JoomlaDay France.

  • Louise Hawkins has been elected Marketing Team Lead.

  • We need to find replacements in the Social Media Team, meeting with them planned for next week.

Events Department

  • OSM got the Platinum Sponsorship tier for JoomlaDay USA. OSM also has a booth in the Expo Hall.

Operations Department

  • Welcomed new Teams to Operations.

  • Talked about reported trademark definition issues with the TM Team lead.

  • On the way to finalizing the switch from 1Password to Bitwarden.

  • Searching for an organizer for the new template.


  • [Elections] The election for the Outreach DC is completed. 

  • [Contracts] The Partnership Agreement draft for the Communication Tool is in the review phase. 

  • [Contracts] The Amendment to the Partnership Agreement regarding has been shared with the vendor for review.

  • [Structure] With the election of the Outreach DC and the move of teams within the volunteers portal, the structure change voted by the members in December has been completed. 


  • Quarterly report finished.

  • Robert requested to cancel the AnswerAmerica account.

  • Robert is solving the issue with access to QuickBooks.

  • Robert started the discussion for the 2022/23 Budget, inviting Board members to start involving teams in the planning process.

Other Business

  • The Board discussed the Code of Conduct incident report regarding the Forum. The Vice President will conduct the hearings with the involved parties.

  • The Board would like to thank Philip Walton for his service as Marketing & Communications DC and David Aswani for his service as Events Department Coordinator. These Departments are now being merged into the new Outreach Department.

Motions taken during this meeting

#2022/036 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2022/035 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.