By Luca Marzo on 2022-07-10 09:14 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: June 02, 2022
Time: 17:00 UTC
Total time of meeting: 1 hour 5 minutes


Robert Deutz (President), Nicola Galgano (Vice President), Luca Marzo (Secretary), Benjamin Trenkle (Director), Harald Leithner (Director).


Radek Suski (Treasurer), Philip Walton (Director).


Robert Deutz for Radek Suski.
Benjamin Trenkle for Philip Walton

Discussion outline

Production Department

  • Production is discussing the opportunity to use budget to produce quality developers documentation.

Outreach Department

  • Newsletter, Blog and Social Media posts for 4.1.4 delivered

  • Shirielle Williams has been elected Team Leader of the Events Team

  • Anja de Crom has been elected Team Leader of the Community Magazine Team.

Operations Department

  • All tasks on Jenkins have been completely replaced by drone tasks, thanks to Hannes Papenberg.

  • Help needed for the Template group.

Vice President

  • Nicola requested a status update on the Citibank KYC process.

  • Nicola requested a status update on the payment of Harbor Compliance.

  • Nicola attended the Accessibility Days 2022 in Milan.


Harald Leithner and Benjamin Trenkle joined the meeting at 17.20 UTC.


  • [Meetings] I would not be able to attend the next meeting due to attending a major marketing event. Therefore I propose to move it by one week, to June 23.

  • [Elections] As of today, no candidates have submitted their manifesto for the Treasurer election. So we have to extend the deadline again.

  • [Note] Board documents/reports have been published on the OSM website and the Volunteers Portal. Apologies for the delay.

  • [Mattermost] The agreement has been confirmed. They will send the official document for signature to Robert shortly through DocuSign. 

  • [Collaboration] OnlyOffice reached out to me regarding their intention to develop a plugin/integration with Joomla. They need a representative from our side to discuss the implementation details. I think that someone from Production would be the right choice.


  • Working with our new ad provider to get the ads on our sites in better hands and get more money out of it as we get now (Thanks to Harald for finding the right account for the Google AdsManager)

  • Still working to get access to QuickBooks.

  • Still trying to get the information about the booking on our accounts, have sent an email to our bookkeeper to prepare the bank statements.

  • Working with our bookkeeper to fill out all the forms Citibank requested from us. 

  • Working on a proposal for simplifying our trademark handling. Robert will continue working on that until the next meeting.

  • Attended the JoomlaDay France in Brussels and gave a session about the state of the project/OSM.

  • Signed the Mattermost Partnership Agreement.

  • The Board discussed the opportunity to organize an in person Board meeting.

  • The Board discussed the opportunity to organize Joomla World Conference 2024. Robert to come out with some proposals for a hosting country.

Other business

  • Next Board meeting will be dedicated to the Budget preparation and approval.

Motions taken during this meeting

#2022/048 - Move the next Board meeting to June 23, 2022.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/049 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2022/047 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.