By Luca Marzo on 2022-10-01 14:27 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: August 11, 2022
Time: 17:00 UTC
Total time of meeting: 55 minutes


Robert Deutz (President), Luca Marzo (Secretary), Benjamin Trenkle (Director), Harald Leithner (Director), Philip Walton (Director).


Radek Suski (Treasurer), Nicola Galgano (Vice President).



Discussion outline

Production Department

  • Joomla 4.2 coming on the 16th of August.

  • A lot of cleanup is happening in the repos (Renovate Bot).

  • Big discussion regarding 5.0 is ongoing, Benjamin will talk with people and prepare a statement.

  • Release Managers are in the onboarding process starting the next few days.

Outreach Department

  • Landing page test site built for Joomla 4.2. Last bits being added for Tuesday then launched.

  • Birthday videos from Brian Teeman will be used.

  • Ongoing campaign over the 17 days before and until the birthday with reasons I love Joomla from the marketing team.

  • Magazine filling up and will be launched early for Joomla's birthday it will include an article not for the usual Joomla audience but for an external audience in a bid to attract new users

  • Worked through a lot of working groups asking if needed and proposing to close. Will have a list of motions for the next meeting to vote on.

  • Event planned for the evening of Launch day similar to previous launches at JUGL.

Operations Department

  • Published quarterly reports for the 2nd quarter for Production, Outreach and my own.

  • JED4 continues to evolve.

  • Started to implement a deployment system for pull requests.

  • We got some Mattermost feedback.

    • Proposed channels have been shared with the Board.

    • Export for personal chats and channels would be appreciated, Llewellyn Van der Merwe is evaluating an export script for personal use.

    • We also test webhooks (in and out) for integration with github and drone and other systems we use.


  • [Elections] Elections for Group 1 DCs and Officers are in progress. Nominees and type of election are published in the blog post: 

  • [Foundation] Harbor Compliance payment (77 USD) is overdue. Radek please check and pay the invoice.

  • [Organization] Upon suggestion of Philip, Luca is considering the appointment of an Assistant to the Secretary, to support me in the administrative / recurring tasks. Anyone interested please contact him. 

  • [Organization] It was brought to Luca’s attention that two Departments have the same assistant to the DC. This might be perceived as helpful, since it can facilitate communication and collaboration between the two departments, but it might also be perceived as a potential conflict of interest. Of course, nothing against the specific person who is doing a great job in both capacities, but it’s opportune to raise the attention in preventing any situation in which the Assistant might result in conflict of interest, allowing both departments to benefit from increased and facilitated interaction and collaboration. The Board discussed the situation and think that, being an appointed non-voting role, the benefits of increased cooperation between Departments is more important than any potential side effects that are very limited.


  • Robert is in touch with the legal counsel to be up to date in relation to open legal cases.

Other business

  • The Board discussed the status of AWS credits. Harald will forward Luca the invoices of last year to request additional credits.

  • The Board discussed the status of the logo template for Joomla Users Groups. Philip will share the proposals for Board review.

Motions taken during this meeting

#2022/060 - Approve the initial list of channels to be created in Mattermost
Proposed by Harald Leithner, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2022/061 - Team channels will be public by default on Mattermost to simplify onboarding and increase collaboration. Some teams will be kept private upon decision of the relevant Department Coordinator.
Proposed by Harald Leithner, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/062 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Benjamin Trenkle.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2022/059 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.