By Luca Marzo on 2023-05-07 16:11 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: April 06, 2023
Time: 17:00 UTC
Total time of meeting: 1 hour 25 minutes

Attendees:

Crystal Dionysopoulos (President), Nicola Galgano (Vice President), Luca Marzo (Secretary), Nadja Lamisch (Treasurer), Harald Leithner (Director), Benjamin Trenkle (Director).

Apologies:

Philip Walton (Director).

Proxies:

-

Discussion outline

Treasurer

• Crystal and Nadja found an undocumented Wise account which may be used as an alternative for Veem. The Board discussed the status of payment instruments to find out a strategy to maximize efficiency and contain costs, avoiding the use of many tools and services.

• Nadja to compare the different tools and services currently available and active to identify which is most suitable for OSM needs.

• Nadja requested some clarifications about the JoomlaDay sponsorship requests processing.

• Nadja started the budget planning process.

Production Department

• Joomla! 4.3 RC2 release, less than two weeks left for the stable release and still there is the need for extensive tests.

Outreach Department

• Marketing for 4.3 RC2 sent out and marketing met to discuss the work on a new look for Joomla 5 marketing.

• JoomlaDay USA has applied for a $500 grant through the reimbursement form, thank you Nadja for your help with this.

Operations Department

• The Department is still looking for volunteers to fill out several positions. If you are interested, please contact Harald.

• Llewellyn will step down as Operations DC Assistant when a replacement is found. Harald would like to express his gratitude to him for his work.

Vice President

• Nicolare requested to restart publishing the current bank account balances within meeting minutes. The Board discussed in a more meaningful form to publish the financial status that wouldn’t just consist in publishing the bank balances as raw numbers.

Benjamin Trenkle joined the Board meeting at 17:30 UTC.

• Nicola proposed to disband the current Advisory Board.

Secretary

• [Elections] Still no candidates for the Production DC role. This is more than urgent.

• [Domains] Brian Teeman offered us to transfer the ownership of the joomla.day domain. Nor GoDaddy or BrandIT could handle the transfer. Involved Harald to check the suitable options.

• [Foundation] Completed some paperwork for the Foundation.

• [Meeting] Luca requested to move the next Board meeting to April 13 (instead of April 20), anticipating it by one week, as he couldn’t be available on 20th.

• [Reporting] Quarterly reports are due on April 06, 2023 for Group 2 and April 10, 2023 for Group 1.

President

• Settlement signed for the outstanding legal case; the case is officially closed..

• In the process of evaluating Copper CRM; it would be very helpful to keep track of sponsors and partners. Please let me know if you would like access to the trial.

• Crystal suggested opening new nominations for the Advisory Board. Benjamin urged to reform the way the Board appoints and uses the Advisory Board, expressing some concerns about keeping the Advisory Board motivated, setting realistic expectations on both sides and ensuring nominees are good fit for the role.

• CMS Africa has asked Crystal to attend and possibly speak at their event in Kenya in August on behalf of OSM.

Other business

• The Board discussed the renewal of the membership to the International Ombudsman Association. The membership will be reinstated once a new Ombudsman is appointed.

• Crystal urged Board members to prepare their Quarterly reports.

• Luca shared the proposal received in response to the RFP regarding Joomla 3.x Extended Security Support. The Board will now review the proposal and provide a response to the applicant. Voting will take place at the next Board meeting.

Motions taken during this meeting

#2023/015 - Move next Board meeting to April 13, 2023.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2023/016 - Disband the current Advisory Board and publish a Call for Nominations for volunteers to form a new Advisory Board.
Proposed by Crystal Dionysopoulos, seconded by Nicola Galgano
The motion passed with unanimous consent and 1 abstention. Harald Leithner abstained.

#2023/017 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2022/014 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.