By Luca Marzo on 2023-07-22 15:14 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: June 01, 2023
Time: 17:00 UTC
Total time of meeting: 1 hour 45 minutes

Attendees:

Crystal Dionysopoulos (President), Nicola Galgano (Vice President), Luca Marzo (Secretary), Nadja Lamisch (Treasurer), Benjamin Trenkle (Director), Philip Walton (Director), Harald Leithner (Director).

Apologies:

-

Proxies:

-

Discussion outline

Treasurer

• Nadja shared the bank balances as of today.

• Nadja prepared the updates for the Reimbursement Form and submitted to Luca that will publish the changes over the weekend.

• Nadja is reconciling the payments done to Venables.

Production Department

• Joomla 4.3.2 (Security Release) released.

• Joomla 4.4.0 Alpha and 5.0.0 Alpha released.

• Budget request prepared and will be sent today.

Outreach Department

• Material and announcements for Joomla 4.3.2, 4.4.0 Alpha and 5.0.0 Alpha published.

• Collecting ideas for the look and feel of the Joomla.org family of websites. Closing date is June 14, 2023.

• Marketing is investigating the use of Gelato for the Shop.

Operations Department

• Service Provider Directory is on track again

Vice President

• Nicola urged to organize the Semi-Annual Members Meeting. Several dates have been proposed.

• Nicola is going to hold a session at Joomla NXT.

Secretary

• Luca is working on the agreement for the Extended Security RFP. Draft aimed to be ready by the end of the week.

President

• Crystal reached out to Drupal, WordPress and Typo3 leadership to discuss the EU Cyber Resiliency Act and the potential to coordinate a joint statement from FOSS CMSs.

• Began reaching out to former sponsors to reopen those doors and see if they’d be interested in renewing.

• Crystal contacted OSI to see why we are not listed as Affiliate Members anymore.

• Started drafting plain language summaries of legal policies that are public/volunteer-facing.

• The Advisory Board call has been published. 5 applicants so far, form will close in 1 week.

• Crystal suggested checking the Google Ads settings to prevent showing ads that are not aligned with Joomla values.

• Crystal suggested implementing a Sustainable Travel Policy which includes the adoption of a travel management platform to reduce burden on volunteers, ensure proper approval flows and offset the carbon impact of travel. 

Other business

• Luca suggested dedicating the next Board Meeting to Budget preparation and approval, as the Fiscal Year end is approaching.

Motions taken during this meeting

#2023/026 - Call the OSM Semi-Annual Members Meeting for June 29, 2023.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2023/027 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent and 1 abstention. Nicola Galgano abstained.

Motions taken offline before this meeting

#2023/025 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.