By Luca Marzo on 2023-07-22 15:15 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: June 15, 2023
Time: 17:00 UTC
Total time of meeting: 1 hour 45 minutes

Attendees:

Crystal Dionysopoulos (President), Nicola Galgano (Vice President), Luca Marzo (Secretary), Nadja Lamisch (Treasurer), Benjamin Trenkle (Director), Philip Walton (Director), Harald Leithner (Director).

Apologies:

-

Proxies:

-

Discussion outline

Budget

• The Treasurer shared the spreadsheet with the budget plan for the Fiscal Year 2023/2024.

• The Board discussed the Budget planning methodology and clarified some rules. 

• The Board decided to move all the budget requests from the Production Department to the necessary expenses and to prepare the budget taking into consideration only the strictly necessary expenses. A part of the budget will require the use of bank deposited funds. 

• The Board determined that investments are needed to increase the exposure of Joomla and keep the commitment of Joomlers.

• The Board will review the budget status in a 6 month period and eventually rebudget to incorporate some of the planned expenditures which were cut off prior to the approval.

Other business

• The Board discussed some episodes of harassment that occurred on social media towards several people in leadership positions, including multiple Department Coordinators. This situation is leading people to leave the organization and shall be addressed with the highest degree of urgency. The Board suggested contacting individuals who can advise on conflict resolution and mediation to facilitate open and frontal discussions between parties.

Updates from the Board Members

Treasurer

• Nadja shared the P&L reports for the last 3 months.

Production Department

• Benjamin will leave the Board on Monday, after having served months after the end of his term.

Outreach Department

• Joomla 5 Competition finished with several good entries to look thorough.

• Joomla won a server in the FOSS awards and came top.

• Magazine meeting confirmed articles for the June edition.

• Marketing have redesigned the JUGL posts for Social Media to make them look better.

• Need to sort the onboarding process for virtual groups.

Operations Department

• No major updates.

Vice President

• Nicola requested to talk about the outstanding CoC.

Secretary

• [RFP] The draft of the Service Agreement for the Joomla 3.x Extended Security Support has been prepared and shared with the Vendor for comments prior to the signature phase.

• [Semi-Annual] Sessions scheduled for June 29, 2023 at 01.00 UTC, 09.00 UTC, 17.00 UTC. The first two sessions would be Question Collection sessions, the last one would represent the regular meeting. Invitation has been both published on the Community website and sent via email through the Volunteers Portal. DCs and Team Lead please add members (not contributors) to the dedicated Channel. 

• [OSM website] The Reimbursement form has been updated as requested by the Treasurer.

President

• Received 11 responses for the Advisory Board call for nominations. The Board will review the received nominations and will appoint the members at the next meeting.

Motions taken during this meeting

#2023/029 - Approve the Budget plan for Fiscal Year 2023/24.
Proposed by Crystal Dionysopoulos, seconded by Nadja Lamisch
The motion passed with unanimous consent and one abstention. Nicola Galgano abstained.

#2023/030 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2023/028 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.