By Luca Marzo on 2023-07-22 15:18 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: July 13, 2023
Time: 17:00 UTC
Total time of meeting: 1 hour 17 minutes

Attendees:

Crystal Dionysopoulos (President), Nicola Galgano (Vice President), Nadja Lamisch (Treasurer), Philip Walton (Director), Harald Leithner (Director).

Apologies:

Luca Marzo (Secretary)

Proxies:

-

Discussion outline

Treasurer

• Nadja shared that the budget report is ready for review prior to publishing.

• Nadja noted that the reimbursement form needs additional adjustments to be more clear.

• The Board discussed the TOLLFREEFORWARDING service that was used in the past and determined that we need more information before deciding to keep or cancel the account.

Production Department

• Crystal shared that the organization of the Pizza, Bugs, & Fun event is underway for August 26th and that local hosts are needed who can get people together for the day.

• The Board discussed the date of August 26th and noted it is inconvenient for people in some countries as it coincides with summer holidays. However, people will also be able to join virtually. Crystal suggested that the success of the event will be reviewed afterwards to see what adjustments need to be made. Phil noted that communities can organize PBF events whenever it is convenient for them regardless of the global event date.

Outreach Department

• Release of Joomla 4.3.3 and 3.10.12 went well

• Magazine is in production and several articles from the Production department are in the pipeline.

• Joomla 5 Challenge group is slowly getting organized and will try to deliver several alternatives based around a theme by August 17th

Operations Department

• No major updates.

Vice President

• Nicola noted that getting people from Italy involved in the PBF event in August will be difficult.

Secretary

• Luca provided updates offline prior to the meeting:

  • [RFP] The Service Agreement for the Joomla 3.x Extended Security Support service has been signed by all parties and archived. 

  • [Contracts] Having worked on the agreement for the RFP, I took the opportunity to revise our standard contract documents, creating a template for Outsourcing Service Agreements which can be easily used to outsource services, like with RFPs.

  • [Semi-Annual] The Meeting Minutes for the Semi-Annual Members Meeting are available for Board review and eventual integration prior to being published. 

  • [Elections] Election Cycle for Group 1 has started. Replacement elections for Production DC have been merged with the regular cycle. Please spread the word: https://community.joomla.org/blogs/leadership/call-for-manifestos-group-1-elections-2023.html 

President

• Cyber Resilience Act

  • The joint letter from FOSS CMSes regarding the Cyber Resilience Act has been drafted and is undergoing final revisions.

  • We are working on putting together a joint community webinar also by the end of July to educate our communities about the CRA and how it might affect them and how to get involved. 

• The Board discussed the launch.joomla.org service.

• JoomlaDay Spain has asked Crystal to attend and open the event for them. Crystal will start looking into travel arrangements.

• IONOS has agreed to proceed with a gold sponsorship and combine it with their PBF sponsorship under one contract and payment.

• Crystal will be meeting next week with someone who can help us get processes and/or training set up for conflict resolution and community management. 

Other business

• The Board discussed the Advisory Board applications at length. Votes will be taken offline over the weekend and results will be announced the week of July 17th.

Motions taken during this meeting

#2023/032 - The President proposes to adjourn the meeting.
Proposed by Crystal Dionysopoulos, seconded by Philip Walton.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2023/031 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.