By Luca Marzo on 2023-09-21 20:59 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: July 27, 2023
Time: 17:00 UTC
Total time of meeting: 1 hour 25 minutes

Attendees:

Crystal Dionysopoulos (President), Luca Marzo (Secretary), Philip Walton (Director), Harald Leithner (Director).

Apologies:

Nicola Galgano (Vice President), Nadja Lamisch (Treasurer).

Proxies:

-

Discussion outline

Meeting started at 17.15 UTC, once the quorum was established.

Treasurer

• Nadja solved the access issue to the phone forwarding service used some years ago and cancelled the service, as not necessary anymore.

• Nadja shared the bank balances as of today.

• Reimbursement form is being updated to make it easier for users.

Production Department

• Joomla 5.0 Alpha 3 and Joomla 4.4 Alpha 3 released.

Outreach Department

• Philip shared some details of the giveaways for Pizza, Bugs and Fun.

• Marketing activities for Joomla 5.0 Alpha 3 and Joomla 4.4 Alpha 3 have been released.

Operations Department

• No major updates.

Secretary

• [Advisory Board] The motion to appoint the Advisory Board closed automatically on July 22, 2023 at 23.59 UTC. The Board voted anonymously through ADoodle, each board member had the chance to cast multiple preferences. The 5 most voted candidates are appointed as members of the Advisory Board. ADoodle.org 

• [Advisory Board] The following individuals are therefore appointed as members of the Advisory Board of Open Source Matters, Inc. for a 1 year term, pursuant to Section 9.10 of the Bylaws:

  • Sean Cottrell

  • Ahmed Sobeh

  • Scott Jenson

  • Maria Skampoura

  • Parth Lawate

• [Sponsors] The deal with a leading hosting company has transformed into a combined PBF and Global Gold Sponsorship thanks to the effort of Crystal and Benjamin. The agreement has been integrated and is now pending the final review prior to the signature phase.

President

• Contacted EthicalAds regarding a trial run on one of our subdomains. They suggested a subdomain with more developer content, as their ads are contextual. We will trial the magazine subdomain for a few months to determine whether it’s a viable replacement for Google Ads.

• Cyber Resilience Act:

  • Press release and letter have been published as of Tuesday July 25

  • On Tuesday, Crystal and other open source leads met with the Act authors to discuss the effects of the CRA on open source CMS projects and communities.

  • Joint community seminar will be on August 2

• Crystal is working on the renewal of a long-term partnership. Further details will be provided upon signature of the relevant deal.

• OSM/Joomla has been invited to exhibit at an event in Dubai in November. Exhibition would be free with attendee passes up to 4 people. We just would have to cover travel. A decision on whether or not to attend has not been made.

• Spoke with Ruth about processes and lowering barriers for contribution. I think it will be good for us to go through the process but it needs full board buy-in and commitment.

  • Main objective: To lower communication and collaboration barriers between individuals, teams, leadership, and the community, so that Joomla can operate as a cohesive and welcoming whole.

  • Sub objectives:

    • Foster safe and clear opportunities for feedback to teams and leadership

    • Clarify processes around conflict and community management

    • Clarify & better communicate the roles, rights, and responsibilities of leadership and community members

• Crystal is working on a new potential sponsorship.

Motions taken during this meeting

#2023/034 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2023/033 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.