By Luca Marzo on 2023-09-21 21:03 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: September 07, 2023
Time: 17:00 UTC
Total time of meeting: 1 hour 00 minutes

Attendees:

Nicola Galgano (Vice President), Luca Marzo (Secretary), Sigrid Gramlinger (Director), Philip Walton (Director), Harald Leithner (Director), Louise Hawkins (Elected Director).

Apologies:

Crystal Dionysopoulos (President), Nadja Lamisch (Treasurer).

Proxies:

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Discussion outline

The Board welcomed Louise Hawkins and Sigrid Gramlinger as elected Directors.

Production Department

• There were discussions within the department leadership regarding Joomla features.

• Pizza Bugs and Fun has been successful. The Department is exploring the possibility to make it regular and more frequent.

• Sigrid started to take over the department coordination from Benjamin. She will get a current status from all teams within the next 4 weeks.

• Joomla 5.0 beta1 and 4.4 beta1 have been released - thanks everybody involved!

• Documentation team has a new team lead and is looking for new volunteers.

• We need more testers for PRs. Sigrid supports the idea for a concept and will start with this task in the next time.

Outreach Department

• Marketing for Joomla 4.4 beta 1 and 5.0 beta 1 sent out.

• Magazine on course for September's release.

• Louise has developed a new system in light of us losing all the boards for social media, due the removal of the boards feature from Mattermost.

• Ongoing discussion about the colors and style of Joomla 5 will hopefully finish in DACH with consensus.

• Louise and Tom are motivating others to get the Joomla 5 launch page and then video made for October launch.

• Philip met with a Sponsor, working to expand the current sponsorship into a deeper collaboration.

Operations Department

• Daniel Dubois joined the Operations Department and will take care of the “Rights to be forgotten” workflow.

Vice President

• Nicola requested updates on the outstanding Code of Conduct incidents. Philip reported that Crystal and Ruth are working on re-defining some processes to ensure fairness and proper processing of incidents.

Secretary

• [Grants] Requested a couple of weeks ago 30K USD as grant from the AWS for Open Source program. Given that only 6K USD were spent last year, they extended the length of the previous grant. 

• [Elections] Round of elections completed successfully. Louise and Sigrid were already invited to this meeting, during their onboarding process.

  • Louise’s term will start on September 23.

  • SIgrid’s term started immediately after the election, due to the vacancy.

President

• Topics proposed from Crystal have been moved to the next Board meeting to discuss them with her.

Motions taken during this meeting

#2023/040 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton 
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2023/039 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.