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Luca Marzo

OSM, Inc. - Full Board Meeting - October 05, 2023

By Luca Marzo on 2023-10-30 21:12 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: October 05, 2023
Time: 17:00 UTC
Total time of meeting: 1 hour 55 minutes

Attendees:

Crystal Dionysopoulos (President), Philip Walton (Vice President), Luca Marzo (Secretary), Nadja Lamisch (Treasurer), Sigrid Gramlinger (Director), Louise Hawkins (Director), Harald Leithner (Director).

Apologies:

-

Proxies:

-

Discussion outline

Treasurer

  • Nadja received a new report regarding the outsourced eLTS service.

  • Luca requested to check whether payments from revenue share programs with partners are coming along. Nadja to provide details for the next meeting.

Production Department

  • Joomla 4.4 Beta 3 and 5.0 Beta 3 as well as 4.4 RC1 and 5.0 RC - Release Candidates have been successfully released.
    Thank you to all people involved!

  • Motions for new Release Managers for 5.1 and 5.2 have passed! (see Department report)

  • The Documentation Team is getting active and supporting releases.

  • The Framework Team is looking for people.

  • Communication and Culture discussion on github is still open.

Outreach Department

  • [New Marketing Lead] The election for new marketing lead is complete, our new marketing lead is Tom van der Laan.

  • [Teams] Louise is scheduling meetings with all the team leads in the Department to catch up with them, introduce herself and establish the new department leadership team.

  • [Holopin] Louise is going to have a meeting with them next Tuesday. Digital Badges should improve the volunteers engagement and sentiment over time.

  • [Communication] Louise suggested to verify and implement a robust strategy for outages like the one suffered in the previous days. 

  • [Joomla 5] There is still missing materials for the release of Joomla 5, which Louise is going to complete. Louise showed to the Board a preview of the landing page developed for J5.

  • [CMP for Google AdSense] Louise requested information about the current CMP solution in place, to check whether it needs to be replaced in light of the announcement from Google related to CMP compatibility.

  • [Analytics] Louise is planning to set up events on Google Analytics for the Joomla 5 landing page. She plans also to do a thorough analysis of the traffic on Joomla.org properties to construct an outreach strategy.

Operations Department

  • [Outage] Rochen suffered a major outage in the recent days, this was caused by an unpredictable circumstance which affected the storage systems. While most of Joomla.org services have been already recovered in a few hours from the beginning of the outage, the full recovery will be completed over the next 3 days. The Operations Department has been in constant communication with Rochen during the emergency.

  • [Backup and DR] Operations Dept to ensure all our properties are backed up regularly, including non-Joomla properties.

Vice President

  • Handover from Nicola has been completed.

Secretary

  • As of September 23, 2023 the Full Board of Directors and Officers of Open Source Matters, Inc. is composed by:

    • Crystal Dionysopoulos from the United States as President

    • Philip Walton from the United Kingdom as Vice President

    • Luca Marzo from Italy as Secretary

    • Nadja Lamisch from the United Kingdom as Treasurer

    • Sigrid Gramlinger Moser from Germany as Director

    • Harald Leithner from Austria as Director

    • Louise Hawkins from the United Kingdom as Director.

  • [Digital Public Goods] Luca shared a spreadsheet with all the questions from the application process as DPG for Board review and contribution.

  • [RFP] Luca shared the documents from the previous RFP related to outsourcing the hosting service for Board analysis. 

President

  • [Cultural Improvement Project] Crystal put to vote the proposal received. 

  • [RFP Promotion Process] The Advisory Board is engaged and providing feedback and resources on how we can improve our RFP communication and promotion process.

  • [Internal documentation] Crystal urged the need to keep our standard process and policies in an easily accessed and navigable space. Harald to come up with some proposals, based on the previous experiences of other Joomla teams.

  • [External Events] Crystal created and shared a calendar of external events where it could be useful to attend and promote Joomla. 

  • [Donation Policy] A donor requested whether OSM has a policy in relation to received donations. The Board agrees that the donor can advertise the given donation.

  • [FOSDEM] Crystal is exploring the opportunity to apply for a stand application at FOSDEM 2024.

  • [Open Forum Europe CRA] Open Source Matters has been invited to sign the letter from Open Forum Europe in relation to the CRA (Cyber Resilience Act).

Other business

  • Crystal reminded the Board Members to prepare and publish the Quarterly reports.

Motions taken during this meeting

#2023/044 - Approve the proposal document regarding the Cultural Improvement Project and proceed with the implementation.
Proposed by Crystal Dionysopoulos, seconded by Philip Walton
The motion passed with majority consent and 1 vote against. Harald Leithner voted against the motion.

#2023/045 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2023/043 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.