By Luca Marzo on 2023-12-11 22:33 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: November 30, 2023
Time: 18:00 UTC
Total time of meeting: 1 hour.

Attendees:

Crystal Dionysopoulos (President), Philip Walton (Vice President), Luca Marzo (Secretary), Nadja Lamisch (Treasurer), Louise Hawkins (Director).

Apologies:

Sigrid Gramlinger (Director), Harald Leithner (Director).

Proxies:

-

Discussion outline

Treasurer

  • Nadja is working with Danielle on the periodic federal filings.

  • Nadja had a meeting with Karen, our bookkeeper. Karen will work on the books on a monthly basis.

  • Form 990 has been prepared and is ready to be published.

Outreach Department

  • [Teams] Patrick Jackson has been elected as Team Leader for the Events Team. Louise to have a meeting with Todd from the JUG Team in the coming days.

  • [Holopin] Deadline for design entries is December 13, 2023.

  • [Situation Analysis] Still some issues with the Search Console and Screaming Frog.

  • [PBF] Patrick will assist liaising with the organizing locations. 

  • [Recruiting] The marketing team is looking for ways to simplify the onboarding process.

  • [Social Media] Social Media team needs volunteers to work on the bank of content regarding Joomla 5.

  • The Board discussed the strategy regarding the template of the Joomla.org websites.

Vice President

  • Philip received feedback from the Community regarding the behavior and the Academy articles published on the JCM. This led to productive and positive discussions with several people.

  • Phil to start working on the next steps of the Academy project.

Secretary

  • [Sponsorships] IONOS Agreement has been sent again with the additional signatory parties.

  • [Ads] Payment for USD 845,73 has been issued on November 21.

  • [Semi-Annual] The Semi-Annual Members Meeting has been scheduled for December 14, 2023. Invitation has been sent and published on the Community Portal. The Mattermost channel has been created and Luca requested all Directors to add their Departments’ members to it prior to the meeting. The draft of the agenda has been shared with the Board.

  • [Engagement] Luca proposed to redo the “Thank you” postcard initiative to express gratitude to our volunteers.

President

  • The Advisory Board had a meeting with members from the Full Board on November 23, 2023. They are going to appoint a chair to facilitate the relationship.

  • The Advisory Board members will be invited to attend the next Semi-Annual Members Meeting.

  • Crystal provided an update from CloudAccess in relation to the Launch service.

Motions taken during this meeting

#2023/054 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2023/053 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.