By Luca Marzo on 2024-02-04 18:28 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: January 11, 2024
Time: 17:00 UTC
Total time of meeting: 1 hour 45 minutes

Attendees:

Crystal Dionysopoulos (President), Philip Walton (Vice President), Luca Marzo (Secretary), Nadja Lamisch (Treasurer), Sigrid Gramlinger (Director).

Apologies:

Louise Hawkins (Director).

Proxies:

-

Discussion outline

Treasurer

  • Veem account has been closed.

  • Nadja had a meeting with the OSM Bookkeeper, Karen.

  • The Bookkeeper is now working on a monthly fixed fee.

  • Reports have been prepared and shared with the Board.

Production Department

  • Releases went out smoothly without any issues. 4.4.2 and 5.0.2 Thanks to everybody involved. 5.1 alpha releases started as well.

  • Sigrid arranged a department leadership meeting at the beginning of the new year, to increase the involvement of the teams.

  • No major changes for the Documentation, Sigrid started a new approach based on AI and is looking for additional volunteers.

  • The Pizza, Bugs & Fun event has been planned.

  • During the next Production Department meeting, the strategy will be discussed.

  • Sigrid suggested that the Board should organize a meeting to discuss the master strategy for 2024. The Board agreed to plan a workshop to work on the overall strategy.

Outreach Department

  • [Holopin] The Marketing Team prepared some design proposals for the contributor badges to be issued through Holopin. Proposals have been shared with the Board for review and approval.

  • [Teams] Louise had a meeting with Todd from the JUG Team and will attend their next team meeting on January 18. Laura Gordon organized a meeting for the JUG leaders that will take place on January 22. Louise also provided her with a logo for the JUG New Jersey.

  • [Postcards] There have been some issues with the service providers, so it was not possible to send the cards over the festive periods. This activity will be planned on an annual basis, so that it can be actioned with the proper timing. 

  • [Situation Analysis] Louise has now the required access to the Search Console and Analytics.

  • [Website Maintenance] Magazine Team raised the need to establish a procedure and the related responsibilities to maintain the joomla.org websites. This task was generally carried out by the Operations Department.

  • [Sprints] There have been requests to arrange in-person meetings at the next major Joomla-related event.

Vice President

  • Philip is working on more detailed documentation for the Academy and will share this with the board at the earliest opportunity.

  • Feedback on the general atmosphere in GitHub is positive.

Secretary

President

  • [Reporting] Crystal suggested changing the reporting method for Board members according to the discussions held at the last Semi-Annual Members Meeting.

  • [CloudAccess] They sent a payment, Nadja to check and confirm.

  • [Sponsorship] The Board discussed the proposal and requests of a potential sponsorship and the next steps related to an active sponsorship.

  • [Open Website Alliance] Crystal proposed a motion to approve the Charter and join as a founding organization.

Philip Walton left the meeting at 18:15 UTC.

  • [Payments] Received a request related to the payment of the JWC2019 cancellation fee. Additional verifications are being carried out.

  • [FOSDEM] Crystal’s travel has been booked. She will attend Open Source Policy sessions and related meetings.

  • [Cultural Improvement Project] Crystal to discuss with Ruth the restart of the initiative with the opportunity to plan workshops at JaB 2024.

Motions taken during this meeting

#2024/001 - Sign the Charter of the Open Website Alliance and join as a founding organization.
Proposed by Crystal Dionysopoulos, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2024/002 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Sigrid Gramlinger.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2023/055 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.