By Luca Marzo on 2024-04-04 18:30 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: March 21, 2024
Time: 17:00 UTC
Total time of meeting: 1 hour 00 minutes

Attendees:

Crystal Dionysopoulos (President), Philip Walton (Vice President), Nadja Lamisch (Treasurer), Sigrid Gramlinger (Director), Carlos Camara (Director).

Apologies:

Luca Marzo (Secretary), Louise Hawkins (Director).

Proxies:

• Crystal Dionysopoulos for Luca Marzo

Discussion outline

Treasurer

• Meeting with Karen last week

• Transferred money from IMMA to relay (new IMMA)

• Nadja provided the reports from Karen

• Checking status on Citi bank access

• Crystal and Luca will help Nadja get access to any services that need updated bank info.

Production Department

• Successful 5.1 Beta 2 released! Everybody should test now, specifically Extension developers.

• The board discussed initiating regular “new to Joomla” meetings with fixed dates like “Ask OSM”. The board proposed having it on the 15th of every month. Sigrid will host the April and May meetings.

• Idea by the CMS Release Team (Benjamin) to have regular testing sessions.

• Accessibility Team is back on track and motivated for the GAAD pledge.

• Board Strategy - Nadja has added items to Github. The board discussed next steps and how to keep each other accountable. Crystal will make a Doodle for the next workshop time.

Outreach Department

• Holopin: The four Volunteer designs have been uploaded to Holopin and are approved and ready to go. How do we do this? These badges are Holopin Badges - this means that users can stick to their embeddable badge boards. They can be issued via email, GitHub API integrations, a unique link, a multi use link and QR Codes. The evolving badges are earned by collecting Holobytes, holobytes are points and are issued to a specific Holopin user or GutHub ID via an API. (SVG copies of all four badges in the meeting folder) Teams listings are not all current — department coordinators will ask team leaders to do some housekeeping prior to Holopin launch.

• Teams: Events: There is currently an issue with organisers not being able to login and update their own events. Carlos is still settling in but will check with Harald on how to resolve the issues.

• Teams: Marketing: Meeting scheduled with Tom for Monday, items for discussion GAAD, Holopin, Merchandise and general team organisation.

• Get users off Joomla 3 Campaign: Louise has made a start and put some sample graphics, post text and survey question ideas in the meeting folder, the board will provide comments and suggestions. 

Operations Department

• Carlos is starting onboarding with Harald. Carlos has access to Bitwarden.

• Trying to reach all team leaders to meet with them and see the status of their teams and how we can work together.

• Harald will be the Assistant Department Coordinator. Luca will update.

Vice President

• Phil shared a draft Open Source Matters Environmental Policy.

• Phil shared a draft “Guidance for Joomla Users in Restrictive Environments: Navigating Code and Commentary Concerns”

• Holopin for all OSM members with OSM on the badge

Nadja left the meeting at 17:56 UTC.

Secretary

• No updates.

President

•  “Ask OSM anything” - Sigrid proposed having an evaluation to see how effective the calls are. Overall it is a positive initiative.

• Earth Day initiatives suggestions - April 22

  • Sustainable Travel Policy — Crystal shared a possible template

  • Education about the carbon impact of websites — Crystal will write a magazine article.

• Feedback from one member of the advisory board - board will follow up on how to better integrate advisory board.

• OSM booth in N. America—Crystal will follow up with Laura about dimensions.

• Email contact regarding eIDAS-Compatible plugin - Sigrid will review.

• OSM tickets for JDay USA — Crystal will contact Tom to organize a giveaway on social media and Mattermost. We have 6 virtual tickets and 2 in-person tickets.

Motions taken during this meeting

#2024/014 - Move Board Meeting time to 17:00 UTC from the next meeting to reflect time shift in Europe.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos
The motion passed with unanimous consent.

#2024/015 - The President proposes to adjourn the meeting.
Proposed by Crystal Dionysopoulos, seconded by Phil Walton. 
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2024/013 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.