By Luca Marzo on 2024-06-27 18:06 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: June 27, 2024
Time: 18:00 UTC
Total time of meeting: 1 hour 05 minutes


Crystal Dionysopoulos (President), Philip Walton (Vice President), Luca Marzo (Secretary), Louise Hawkins (Director), Carlos Camara (Director).


Nadja Lamisch (Treasurer), Sigrid Gramlinger (Director).


Luca Marzo for Nadja Lamisch.

Discussion outline


  • A Sponsor payment for June is missing. Need to check with the Sponsor.

  • Karen is finishing the books for the year 2023/2024

  • The last strategy meeting was great. Nadja proposed to continue this kind of work.

  • Maria from the Advisory Board shared a funding opportunity that is being checked.

Production Department

  • No major updates.

Outreach Department

  • Sovereign Tech Fund - Email from Maria which is being already worked by Philip.

  • Holopin - Louise has awarded all the Outreach Team Leaders with their Holopin badge claim link by email. Also messaged via Mattermost. Nobody has claimed their badge yet. Reminders sent via Mattermost. 

  • Cleaning up the Help Wanted Page: Louise contacted all the Outreach Team Leads regarding this, offering help to complete the task as well, not everyone has responded. Louise will edit and add some roles for the Social Media Team. Tom has been very industrious in editing the marketing team roles, archiving the Joomla 4 team etc.

  • Get off Joomla 3 Campaign:  Louise has set up a marketing test site with Convert Forms Pro, all of marketing have access to this and a clear brief to make the questionnaire as succinct as possible using conditional fields. So far there have been no actions or contributions.

  • Marketing Team: The last marketing meeting was well attended to include a guest - Emmanuel who had some ideas on getting people off Joomla 3, he has been actively assisting community members via one of the facebook groups to migrate from Joomla 3 to 4 and is happy to give up more of his time in the future. The marketing team agreed to get the questionnaire finalised and visible on a page on and from the feedback provided create a bespoke landing page that will list resources and documentation to assist users. I am meeting with Tom next week for a catch up.

  • JUG Team: The last JUG team meeting was scheduled for May whilst Louise was on holiday, the next one is scheduled for July, date to be confirmed, so hopefully it's a time Louise can attend. PBF: Louise liaised with Benjamin as to whether the schedule August PBF will go ahead in light of no server and support from the Sponsor. He is confident that he can sort the funding and servers but will rely on PBF organisation channel members to organise the event.

  • Google Analytics - The UA version of analytics will be completely removed as of July 1st. Louise is in the process of exporting a year's snapshot for each Joomla property just so we have some basic history prior to 2023. Reports include visitor overview, browser, traffic sources, content, landing pages and exit pages.

  • Social Media: Phil has kindly added a resource (Stacey) to the daily tasks which has and will free up more of time to do more DC duties. Thank you Phil.

Operations Department

Vice President

  • Philip proposed a different setup for the Joomla Academy which would make it easier to start the program.

  • Philip had a meeting with a potential sponsor about new opportunities.


  • Still no candidates for the role of Assistant to the Secretary.

  • We started the renewal of the Thailand trademark registration.


  • Crystal shared an update from a Sponsor regarding a change in their overall sponsorship strategy.

  • Crystal is recovering from her sick leave and coming back to full operation.

Motions taken during this meeting

#2024/027 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.