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Luca Marzo

OSM, Inc. - Full Board Meeting - July 11, 2024

By Luca Marzo on 2024-07-11 18:24 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: July 11, 2024
Time: 17:00 UTC
Total time of meeting: 1 hour 20 minutes

Attendees:

Philip Walton (Vice President), Luca Marzo (Secretary), Nadja Lamisch (Treasurer), Sigrid Gramlinger (Director), Louise Hawkins (Director), Carlos Camara (Director).

Apologies:

Crystal Dionysopoulos (President),

Proxies:

Luca Marzo served as proxy for Crystal Dionysopoulos.

Discussion outline

Treasurer

  • Nadja shared the report on the Budget for Fiscal Year 2024/25 for Board review. Once reviewed it will be published on the Community Portal.

  • Nadja had a meeting with Karen to check the status of the books. Books are ready and Danielle can proceed with the taxes.

  • Karen will upload the Budget Plan for FY 2024/25 to Quickbooks.

  • The D&O Insurance has been renewed. Nadja fixed the recipient list so that next year expiration reminders are received properly.

Production Department

  • Successful releases of Joomla 5.1.2 and 4.4.6 including security fixes.

  • Releases of 5.2.0 alphas started

  • Documentation: we still don’t have a solution, because of lack of time.

  • We have a current motion in PD open about the Joomla Development Strategy adapted by Robert. The result will be provided by next week.

  • Release manager positions for 5.3 and 5.4 are still open.

  • Partner website: we are testing a new tool blackfire.io and got a single license for one year. Sigrid will add them to the partner website. Sigrid proposed to restructure the partner page to display single partners more efficiently, Carlos will take care of this task.

Outreach Department

  • [Holopin] Holopin has launched and has been well received. Team Lead - Claimed 14 times, ATL - Claimed 6 times, Member - Claimed 23 times and Contributor - Claimed 16 times. To be promoted again across Social Media. New Holopins are currently in production for Release Managers and OSM Board Members.

  • [Cleaning Up the Help Wanted Page] All TL’s have responded, needs following up.

  • [OSI Newsletter] Copy sent to Nick. They are looking for something more newsworthy. Informed OSI that we will have something in the near future (Joomla Academy) but it wasn’t ready for release yet. Nick has agreed to run this in a later newsletter.

  • [Get off Joomla 3 Campaign] Mark Fleeson created a new version of the form on the test site. Form looks good - next steps - create a blog post with the form on community.joomla.org for approval. After which the social media campaign and promotion can commence. 

  • [Teams] Good meeting with Tom - Marketing Team, JUG Team - Todd is scheduling a meeting for this month, I need to connect with other teams for updates.

  • [Social Media] Social media channels will promote the call for manifestos article.

Operations Department

  • Sent Holopin emails.

  • Checking the ads of our website properties and why they are not working.

  • Mark Fleeson showed Carlos a demo of JED4. Additional volunteers are needed to complete the work.

  • Checking with Roland about the Volunteers portal update.

  • Harald has set up a new Mastodon instance. The old one is broken beyond repair. Unfortunately all the posts in the old one cannot be exported to the new instance.

Vice President

  • Philip shared an updated draft of the Joomla Academy initiative document.

Secretary

  • [Elections] Group 1 Elections have started on July 10, 2024. Call for Manifesto is out at and is open until August 07, 2024 at 23.59. Open roles are Vice President, Treasurer and Outreach Department Coordinator.

  • [Assistant] No valid submissions for the Assistant to the Secretary role. The call is still open at Call for Volunteers - Assistant to the Secretary

  • [Semi-Annual] Proposed date July 19, 2024 at 17.00 UTC for the main session. Additional sessions may be created to accommodate different time zones and collect questions as we have done in the past. Agenda shall include: Semi-Annual Report from the President, Semi-Annual Report from the Treasurer, any important fact we want to report to the Community.

  • [Certification Program] Given that there were no Certification exams available for Joomla 4 and 5, Luca has reached out to some major certification service providers to explore the opportunity to outsource the development, delivery and maintenance of the Joomla Certification Exams to a qualified third-party in exchange of a commission fee on every sold exam seat. This is a preliminary discussion with major service providers, if the opportunity is suitable, OSM will issue, as per the process, a RFP to properly outsource the service.

President

  •  No major updates

Other business

  • Nothing additional to discuss.

Motions taken during this meeting

#2024/028 - Approve the proposal for a Joomla Academy.
Proposed by Philip Walton, seconded by Carlos Camara.
The motion passed with unanimous consent.

#2024/029 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.