By Luca Marzo on 2024-09-05 18:34 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: September 05, 2024
Time: 17:00 UTC
Total time of meeting: 1 hour 30 minutes

Attendees:

Philip Walton (Vice President), Luca Marzo (Secretary), Nadja Lamisch (Treasurer), Sigrid Gramlinger (Director), Louise Hawkins (Director), 

Apologies:

Crystal Dionysopoulos (President), Carlos Camara (Director) [partially].

Proxies:

Luca Marzo served as proxy for Crystal Dionysopoulos.
Nadja Lamisch served as proxy for Carlos Camara.

Discussion outline

Treasurer

• Several payments missing from a major sponsor. Nadja to chase the sponsor contact to check the situation.

• There is the need to enlarge the sponsorship base. 

• PBF reimbursements have been paid.

• AWS payment has been processed and card updated.

• Citibank sent us a check of 51 USD due to an undue charge applied to our account. The check has been deposited.

• Nadja shared the bank balances as of today.

• Tax documents have been updated.

Production Department

• Scheduled releases 4.4.7 and 5.1.3 as well as Releases 4.4.8 and 5.1.4 were released - a lot of cooperation between maintainers, security and release teams for the bug fix releases 4.4.8 and 5.1.4. A big thank you to everybody involved!

• Motion for TinyMCE 6 Update for Joomla 4.4 passed. There will be an informative campaign for the Community and extensions developers.

• Joomla 5.2.0 Beta 4 was released, the testing phase is now open.

• PBF was successful, but due to the holiday season had less participants.

• Recruiting phase for the Release Manager for Joomla 5.3 is still in progress.

• Need to start the marketing activities around the Hacktoberfest.

Outreach Department

• [Handover] Louise is creating a detailed handover document for the next Outreach DC. It will be ready for the next meeting.

• [Facebook/Meta] Louise proposed to distribute the press release through professional PR companies to increase the reach. Budget will come from the Social Media lines.

• [Social Media Team] Onboarding of new members will be done by the new DC once in place. 

• [Holopin] Dieter is now an admin on the account. Few design requests are pending. 

• [JCM] Louise stepped down from creating the images for the JCM. Tom has created a team of 4 people to work on the pictures.  

Carlos Camara joined the meeting at 18.00 UTC

Operations Department

• Successful infrastructure migration.

Vice President

• Starting the process of advertising and preparing for an intake of the Joomla Academy in April 2025.

• Given Tom all of my knowledge with regard to Joomla releases and he has taken on that task.

Secretary

• [Elections] Group 1 nominees announced. The call for manifestos for the Vice President role is still open until September 06. Joomla Group 1 Elections - Nominee Announcement 2024 

• [Commitment] Luca is currently experiencing serious difficulties to commit time to his duties as Secretary. The enormous delay on the election stuff is the result of that. Finding an Assistant to the Secretary would ensure a better degree of continuity and the preparation for the end of my term.

• [Grants] Requested the AWS Open Source Grant, waiting to get it approved and applied to our account. 

President

•  Crystal proposed to update the Bylaws to remove the requirement of an Ombudsman.

Other business

• Sigrid highlighted the need to find new people to join teams.

Motions taken during this meeting

#2024/033 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton
The motion passed with unanimous consent.