By Luca Marzo on 2024-10-03 18:26 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: October 03, 2024
Time: 17:00 UTC
Total time of meeting: 1 hour 30 minutes

Attendees:

Crystal Dionysopoulos (President), Philip Walton (Vice President), Luca Marzo (Secretary), Nadja Lamisch (Treasurer), Sigrid Gramlinger (Director), Angelika Prox-Dampha (Director).

Apologies:

Carlos Camara (Director).

Proxies:

Sigrid Gramlinger served as proxy for Carlos Camara.

Discussion outline

Treasurer

  • The 990 form is now ready and Danielle is starting the Char500 process.

  • Nadja shared the income from the eLTS for September.

  • Trademark registration renewal for the Philippines has been paid.

  • Bookkeeper invoice paid.

  • Nadja is chasing a sponsor for missing payments.

Angelika Prox-Dampha joined the meeting at 17.15 UTC.

Production Department

  • Joomla 5.2.0-RC1 released, tests are needed.

  • Joomla 5.3: as there are no Release Leaders yet for Joomla 5.3, the CMS Maintenance Team will take over the release management responsibilities for the 5.3 version.

  • Joomla Help: We will move the Joomla help files from the Mediawiki to the CMS itself, host them on GitHub, have them as markdown, translating them with Crowdin, and automate screenshots.

  • Docs: For other documentation like tutorials, the docs team will start at first with an analysis of the current structure, define target groups and have a new structure. Documentation will be developed in English-only mode at the beginning and the team is looking to work on automated translations through AI.

Outreach Department

  • The Marketing Team is working on updating the content of the website. We tried to change links going to Documentation 3.x to 5.x.

  • The Marketing Team has held some update sprints and plans more, next on wednesday.

  • Angelika is looking into implementing a CMP for the cookie compliance for the joomla.org websites.

  • Angelika proposed to send some Joomla representatives to CloudFest to promote the project and find new potential sponsors.

  • Angelika urged to restart the Digital Public Good application process.

  • The Board discussed some extensions developers that are dropping out of the Joomla market. A solution would be to support crowdfunding campaigns to let them stay relevant in the ecosystem.

Operations Department

  • Lots of issues with mod_security after infrastructure change. All reported issues were solved. Mostly we had to request IP from our affected volunteers to remove the block

  • Updated documentation for onboarding process for the Password vault

  • Created sandbox/staging area for OSM site update

  • Updated our Privacy Policy with what I could remember:

    • Updated date

    • Included 5.joomla.org

    • Replaced our CDN provider with CloudFlare

Vice President

  • Meeting with Codort to find a potential sponsorship.

  • Philip found multiple potential sponsors for the Joomla Academy project. 

Secretary

  • [Elections] As of today, we’ve received no nominations/manifestos for the Vice President role. The call for manifestos is still open.

  • [Grants] A 9000 USD grant has been applied to our AWS account through the AWS Credit for Open Source initiative.

  • [Sponsors] We’ve received an inquiry from a potential sponsor. Forwarded all the details to the President, Vice President and Treasurer to proceed with the deal.

President

  • No major updates.

Other business

  • The new joomla.org redesign is progressing well. Updates will be provided periodically. The Austria Community is proudly providing help with the initiative.

Motions taken during this meeting

#2024/034 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent.