By Philip Walton on 2024-08-08 13:44 in Board of Directors

Date: August 8, 2024

Time: 18:00 UTC

Total time of meeting: 1 hour

Attendees:

Crystal Dionysopoulos (President), Philip Walton (Vice President), Nadja Lamisch (Treasurer), Sigrid Gramlinger (Director), Louise Hawkins (Director).

Apologies:

• Carlos Camara (Director), Luca Marzo (Secretary)

Proxies:

• Crystal Dionysopoulos for Carlos Camara

Discussion outline

Treasurer

• Karen sent out books to Danielle for the taxes, Danielle will prepare everything

• New invoice from Venable for trademark maintenance. Already paid

• Cloudaccess is not paying since June (last payment was in May)

Production Department

• Change of Release Manager for 5.2: Marc Dechévre stepped down due to private reasons. Hannes Papenberg stepped in and was elected. Peter Martin stays as RM.

• Release Managers 5.3 and 5.4: we have already some people showing interest, but nothing finalised as a team. For 5.3 we are urgently looking!

• Motion Directory on opensourcematters.org: Sigrid will update Motions since 2022

Outreach Department

• Holopin: Channel set up in Mattermost as agreed at Semi Annual meeting. I have created three Holopins for PBF and received multiple requests for additional badges. Going forward I will look to recruit volunteers to help manage Holopin and the channel, I will talk to Tom in marketing.

• JCM: Anja and I are due to meet in the next week or so for a channel catch up. There was a situation the other weekend, whereby an Author requested that their article was removed due to the formatting of H2’s being changed. I will work with Anja to clarify Author guidelines to prevent this happening again.

• JUG Team: Todd has scheduled a meeting for Monday, it will be the first one in a while.

• Social Media: Harald has requested that Mastodon be added to the official channel postings, to which I have agreed. This requires an app to be added to Hootsuite to facilitate posting from Hootsuite.
  I have also been trying to recruit some new team members, so far I have four people who have contacted me, so I will arrange meetings asap.

• End of term Handover: I will start to put together handover notes for Outreach DC.

• PBF: This is going ahead and is being promoted across social media channels.

Vice President

• Did not receive the grant for the Sovereign Tech Fund.

President

• Ombudsman in the bylaws - need to address either by contracting an ombudsperson or removing it from the bylaws. We should revise the bylaws to remove the requirement.

• Open Website Alliance - August meeting skipped; will need to nominate OSM representative to assume the role of President.

Other Business

• The board discussed getting some aggressive feedback after some initiatives were proposed and how to address it in the community as a whole.

Motions taken during this meeting

#2024/031 - Approve the Meeting Minutes and adjourn the meeting.

Proposed by Crystal Dionysopoulos, seconded by Sigrid Gramlinger

The motion passed with unanimous consent.