OSM Inc. Board Meeting April 16, 2026

Date: 2026-04-16
Start Time: 18:00 UTC
End Time: 19:12 UTC
Total time of meeting: 1 hour 12 minutes

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Discussion Synopsis

Finance update following meeting with the accountant:
- Reviewed the current financial position based on a meeting with our bookkeeper/accountant. The discussion highlighted that expenses for (primarily) legal fees and accounting costs are mounting with insufficient income to cover them. This is relevant for the board because it has a direct impact on liquidity, cost structure, and spending priorities.
- Brief note that money was transferred from the savings account to the business account at relay to cover expenses.

Successful Releases of Joomla 5.4.5 and 6.1.0
We are offboarding Release Managers for 6.0 - Thank you Gary and Phil!
Security Team lead shared that the security issues created through/with AI are getting “better” in quality.
STF Application - Status
- Discussion the Mattermost Channel is open
- Application for review published for community
- Detailed feedback from Gary Barclay with AI - contradictions. He offers support.
- Sigrid as PD Coordinator discussed details with the CMS Maintenance Team about planned paid maintenance work on milestones (RFP Draft - see also below).
- For Friday Q&A Governance paper needs to be finished and RFP Draft
- Sharing is being done by request to “known” community members.
- We need to decide about the timeline for the criteria.
- Sigrid will prepare a presentation for Q&A session for Friday.

Preparations for the Outreach Sprint. Update.
Complaints from a certain community activist regarding the Presidential townhall.

Capital Team:
- First meeting of Capital Team. Here is the report
- After discussing with the Capital Team, I think we should discuss the full idea of the Joomla Supporters Club initiative.
- After discussing with former members of the Capital Team, as Board, we need to define the limits and responsibilities of the team.
I have sent the requested data to former president.

JUG Italia - after multiple attempts just received 16/04/2026, 13:21 CET, a ‘on the surface’ quite positive reply to work with JUG Italia moving forward.
Subpoena
- The deadline has been extended. This will add to the overall cost.
- I have given available times for a meeting at their request for this week to get further on this issue - should happen Friday, April 17th.
Joomla Community Guidelines - has everyone re-read and what do we do with the last sticking point before community presentation:
- Member action consequences log: public vs. community-only access
Need to get the OSM website updated to include a comment about active participation for Board Members.
- This might require a Board motion.

I tried a new, non-bot, AI note-taker for Full Board meetings, “Jamie”. This produced the Action Items list in these minutes as well as the separate summary and transcript documents.
STF E-Mail and Adoodle motion sent to Members.
- The STF voting period ends tomorrow around midnight UTC (7pm EDT). Currently, 25 have voted (29%), 10 have visited and not voted, and 51 have not even visited. Note that 3 of those could not be reached due to outdated consents.
- I will check the results when the voting period closes around 23:59 UTC.
Recommendations window for presidential candidates closes today.
- Results published tomorrow.
- Ballots to be sent in one week.

[SG] JWC - we have the supported ticket form now online:
https://conference.joomla.org/supported-tickets
First speakers are published, mainly from the community. We want to have also more external speakers.
JWC - Tickets for OSM board members - when? (July for next budget?)
- What will be our topic/platform that will justify this expense?

#2026/018 - Adjourn the meeting
Proposed by Bruce Scherzinger, seconded by Emmanuel Lemor
The motion passed with unanimous consent.