By Bruce Scherzinger on 2026-07-27 16:19 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: 2026-07-09
Start Time: 17:00 UTC
End Time: 19:34 UTC
Total time of meeting: 2 hours 34 minutes

Attendees:

• President - Elisa Foltyn
• Vice President - Emmanuel Lemor
• Treasurer - Ufuk Avcu
• Operations DC - Carlos Cámara
• Production DC - Sigrid Gramlinger
• Outreach DC - Richard Gosler
• Secretary - Bruce Scherzinger

Apologies:

• Secretary left the meeting at 18:55 UTC
• Operations DC left the meeting at 19:05 UTC
• Outreach DC left the meeting at 19:25 UTC

Proxies:

None

Discussion Synopsis

Treasurer

• Fiscal year closing / Financial Report documents
  Once the PayPal statements are available, our Bookkeeper can finalize the books for FY 2025–2026 and provide the two required PDF files for upload to the Financial Report page.
• Project management structure
  Add project management to the agenda, following our President's  suggestion. I also believe this is an important topic, as we need more structure and a solution that actually reduces organizational work instead of creating more. I would prefer that we look for the best practical solution, even if it comes with a cost, rather than limiting ourselves only to free tools.

Production Department

• Elections: We wanted to add the community membership for Board members - 9 months/10 recommendations
  We need a Special Members meeting to change that in the by-laws
• Joomla Releases 5.4.7 and 6.1.2 - Problem with layouts - we had a Post Release Channel Meeting and documented everything. Result:
  No new release, information on release notes and links to more information
• Teams are planning sprints for JWC
  • how to reimburse and forward extra costs to JWC?
  • Letter by OSM for Visa that all costs will be covered - except for health insurance.
• Skilldisplay, microcredentials and Certification - do we want to go further here? Do we want to revive Joomla certification? I asked for more information from Skilldisplay about their program and plans.

Outreach Department

• Cancelled Hootsuite (terminates on the 10th) and set up SocialPilot to replace it. Currently on 14 day trial but I have a 30% discount code from their team.
• Press release ready to go. Passed details to the treasurer to pay and complete.
• We’re buying a single seat license for Figma for the redesign project

Operations Department

• Rochen setup the sandbox for STF MS1a
• Solving some issues in the template packaging for OSM new website, if I can’t have them fixed I will update the files directly in the sandbox to speed up the migration. Hopefully next week.
• Started a channel for updating Community.joomla.org with help from other team members.

Vice President

• UN Open Source Week report is written.
• Joomla Academy - mid-term next week - as per today’s 5pm CET meeting - everything is on track, Adarsh feels supported, Mentors are happy with the consistency / progress, etc

Secretary

• Call for manifestos to be sent July 10, 2026.
• Minutes from the semi-annual meeting could use Board review and scrutiny.
  • Does approving/publishing of these minutes need to wait until Dec?
  • Need slide decks presented to share along with minutes.
• Cleanup of Board of Directors Drive folders done to isolate files from past secretaries.
• Republished “News” menu item on opensourcematters.org. Moved all existing (old) articles into new “Archive” subcategory. Published STF press release.

President

• Closed Bronze Sponsorship for JWC, my first deal yeehaw
• Meeting with Cloudaccess Friday
• Meeting with another potential sponsor just before the board meeting I need a document with analytics, how many newsletter subscribers, how many social media reach, how many magazine article views, which distribution of Joomla in the world (countries), possibility of featured extensions in jed, Distribution in % of small, midsize, enterprise companies using Joomla, These are important numbers to sell sponsorships.. Is this anywhere available?
• Paid content on Domainfactory in German about STF at Godaddy. (we get paid)
• Discount for more than 50 Domains at GoDaddy -> Operations DC
• Wrote a blogpost about WP Camp attendance 
• What is the Status on the Project Management Tool on Mattermost?
• What's the Status about Changes for Rochen (Wrong link and Footer implementation) -> Operations DC
• Final sponsoring contract draft to scala sent, will sign it after proposed changes.

Other business

• Sovereign Tech Agency– A11y Project Status:
  Project meeting with PM and Board members every week on Wednesday for now, later every two weeks, before board meetings.

Status from PM meeting:

• Monday sync meetings with MS1a contractor set up.
• Joomla! training for MS1a and PM on Tuesday was really helpful
• Investigating project management software
  • Mattermost is only tasks, not sure how helpful
  • Zenhub integrates with github, gitlab, ask for free version for OSM?
  • Will look at Openproject (Saas) as well, ask for free version for OSM?
  • Set up Github project
• Created a timeline in Google sheet for now, for M1a, until we decide on project management software
• Selection committee
  • Concern that most helpful people also want to apply for a milestone
  • Ask for help in A11y team channel.
  • We need a short list for the community to vote on
  • Suggestion: Change the selection committee so that we have a pool of people instead of a fixed number. If somebody wants to apply for a milestone, they cannot be in the committee for this milestone. This should make it easier to find people. See Motion.
• Sandbox for testers for MS1a
  • Working but with small storage
  • Project Manager will monitor and ask for extra space if needed
  • Ask MS1a contractor next monday if content is ok or do they need more?
• Milestone 1a contract
  • Contract status
  • Is this something PM should be doing in future milestones:

• Suggestion: Generic contract and an addendum (RFP) with details for each milestone
• Contract needs to be prepared by OSM

Motions taken during this meeting

• #2026/037 - Fund a single Figma license for period of 6 months
  Proposed by Richard Gosler, seconded by Emmanuel Lemor
  The motion passed with unanimous consent.
• #2026/038 - Adjourn the meeting
  Proposed by Sigrid Gramlinger, seconded by Elisa Foltyn
  The motion passed with unanimous consent.

Motions taken offline before this meeting

None