By Bruce Scherzinger on 2026-08-18 13:44 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: 2026-08-06
Start Time: 17:00 UTC
End Time: 18:10 UTC
Total time of meeting: 1 hour 10 minutes

Attendees:

• Vice President - Emmanuel Lemor
• Treasurer - Ufuk Avcu
• Operations DC - Carlos Cámara
• Production DC - Sigrid Gramlinger
• Outreach DC - Richard Gosler
• Secretary - Bruce Scherzinger

Apologies:

• President - Elisa Foltyn

Proxies

• Sigrid for Elisa

Discussion Synopsis:

Treasurer

• Accounting basis for expense allocation and budget reporting – review of the current process and whether it should remain unchanged.
• Follow-up on potentially outstanding invoices. No answer so far.
• Approval of the FY 2025–26 financial reports by 10 August 2026.
  • task for all departments
• Hootsuite - mistakenly paid after canceling. Outreach investigating the problem. > They will give us a “prorata” Refund. No refund so far.
• Relay Financial account record - The old treasurer is still listed as the authorised person on our Relay account; motion to have her replaced by the current Treasurer and to authorise the Secretary to certify this to Relay.

Production Department

• All releases as planned on August 18, 2026
• Pizza, Bugs and Fun event on August 21-22, 2026
• Security: VEL 2.0 (Vulnerable Extension List) in cooperation with Operations Dept. is going on.
• Project Management Tools: I shared with you in the fullboard channel, but did not get any feedback so far.
• STF - Board Member for the STF Selection committee. Emmanuel volunteered.
• STF - Robert was requested by the Selection committee to ask, what numbers from the proposals he can share with the committee. At the moment, they only know if it is over or under budget, but not how much or any other numbers.

Outreach Department

• Hootsuite charged for a year’s renewal after it was cancelled. They didn’t admit guilt but did offer a pro rata refund as a special exception. Which is as close to an admission of guilt as you’ll get.
• The JUG team have requested to hold a Sprint on the Saturday afternoon of JWC and need some budget for this. Up to 5 team members in person.

Operations Department

• Mattermost “missing messages” issue seems to be solved. Ticket is closed now
• OSM website updated to latest Joomla with new design and accessibility improvements made by Elisa. Thank you very much for your help in the update process!!
• Recovered a list of items in our video kit.
  • Briefly reviewed the list of items and discussed accounting implications.
• Shared copy of the User Case Mattermost has written for your comments.
  • Task for everyone: read it and add your comments

Vice President

• Working on CRA basic guidelines/skeleton to be ready for next week.
• I have published the Joomla! Community Engagement Guidelines in the Joomla Leadership Channel today.

Secretary

• Investigated alternatives to Adoodle for elections and other voting. Helios looked promising. Adoodle appears to be the preferred tool.
• Sent NDAs to all STF selection committee members. All have signed.
• Cannot access Identity portal backend, which is apparently where I am supposed to status which team members have signed the NDA. Maintaining these in a Google Sheet for now. Need this resolved.

President

• Cloud access proposal: team to read it first, then discuss in the channel
• Need a status of the changes from Rochen: Service Provider Entry, Logo in the Footer bigger
• For Project Management Tool, looked at the comparison and Open Project. Any tool is fine to start. It is more important to have one than to discuss too long which one is the best.
• There will be a Meeting with Production and the CEO from MariaDB regarding Vector search in Joomla, our Sponsor Scala arranged it, which is really great.
• Plan to create a Welcoming Video for PBF, Social Media Video for Birthday.
• Idea to create a Happy Birthday lipsync Video from the Board for Joomla. 
• Maybe HB Magazine Article from me (depends on time)
• Mattermost support club proposal still has open questions; to be resolved in the channel or carried to next meeting.

Other business

• JWC - discussed virtual support
• Accessibility Project status:
  • MS1a: all in plan
  • RFP Management on Github
  • M1b: Selection process has started, applications received
  • Drafts for RFP 2 (a+b), 7 (a+b+c) and 8 (a+b) in preparation
    • All subpartes (a, b,...) published at the same time
  • Selection Committee 
    • Board member needs to be assigned (Emmanuel volunteered)
    • Will have a decision, if selection committee members can step down, if they want to apply for a milestone?
  • Planned: JWC Session (Make it happen for A11y testing + Panel Session about project)

Motions taken during this meeting

• #2026/043 - Relay Financial account record RESOLVED, that our last Treasurer, having resigned as Treasurer in November 2025, be removed from the Corporation's account with Relay Financial, and that Ufuk Avcu, the current Treasurer, be listed in her place as the authorised person for that account. The Secretary is authorised to confirm this to Relay Financial.
  Proposed by Ufuk, seconded by Richard
  The motion passed with unanimous consent.
• #2026/044 - Emmanuel will be the Board Member on the STF Selection Committee.
  Proposed by Sigrid, seconded by Bruce.
  The motion passed with unanimous consent.
• #2026/045 - The STF Selection Committee will be provided the Milestone € amount in the RFP process after the proposal deadline for a milestone is over with clarification on the restrictions of knowing that information.
  Proposed by Sigrid, seconded by Bruce.
  The motion passed with unanimous consent.
• #2026/046 - Approve the proper disposal of our old video equipment
  Proposed by Carlos Cámara, seconded by Emmanuel Lemor
  The motion passed with unanimous consent.
• #2026/047 - Adjourn the meeting.
  Proposed by Bruce, seconded by Carlos
  The motion passed with unanimous consent.

Motions taken offline before this meeting

• None