By Bruce Scherzinger on 2026-09-01 18:18 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting Minutes

Date: 2026-08-20
Start Time: 17:00 UTC
End Time: 18:40 UTC
Total time of meeting: 1 hour 40 minutes

Attendees

• President - Elisa Foltyn
• Vice President - Emmanuel Lemor
• Treasurer - Ufuk Avcu
• Production DC - Sigrid Gramlinger
• Outreach DC - Richard Gosler
• Secretary - Bruce Scherzinger

Apologies

• Operations DC - Carlos Cámara

Proxies

• Emmanuel Lemor for Carlos Cámara

Discussion Synopsis:

ToDo Items

• Dispositioned “Unclear” items in the ToDo_Tracker spreadsheet, for Production and President areas, and updated/assigned many of them. Others will review all items for their respective areas. New items arising during Full Board meetings will regularly be added to this list (by Secretary).

Treasurer

• Information – Relay
  • Relay Support was contacted again and the signed document was provided.
  • They require a new personal Relay account with a non-board email address. Created.
  • Waiting for Relay to reply on whether the President needs a separate account/invitation.
• Information – DomainFactory
  • Received the payment for President’s blog post.
• Information – Bookkeeping
  • Nothing outstanding at the moment.
• Task – Corporate Tax Return
  • Received the completed Form 1120. Needs review by President and Treasurer.
• Discussion / Decision – Contract Responsibility
  • Need to clarify who is responsible for preparing the contracts.
    • Secretary will prepare drafts for all STF milestone contracts in advance using the MS1a contract as a template. Signatories and deliverables will be added as the contracts go out for e-signing. Will coordinate with Project Managers.

Production Department

• Information - Joomla Releases 5.4.8, 6.1.3 and 6.2.0-beta1
  There is one issue with creating template overrides. We had a Post Release Meeting where we filed our decision sheet and matrix: no emergency release, we stick to the normal release cycle.
• Information - Joomla Security & Testing:
  Security PRs are tested only by the release team and the security team members. The release team is discussing improvements of the manual testing.
• Information - Pizza, Bugs and Fun this week.
• Decision - Accessibility Project: A member of the Selection Committee (SC) was asked to become a subcontractor for a milestone. We still have not decided if a SC member can withdraw from one milestone process where he/she is in a team with a proposal and therefore not unbiased. In the worst case, the member could leave the SC. See motion #2026/050.
• Decision - JWC - Online Conference
• Decision - Open Source Conference by Apache in September 2026 in Nova Scotia; If and who will attend.
• Information - Open Source CMS Conference in Utrecht, October 20-21 2026

Sigrid gets a free speaker ticket for the conference for my session, but needs hotel and train/flight costs covered. https://www.boye-co.com/conferences/opensourcecms26

Outreach Department

• Information - Working on an education program with the local academy where I now live (ages 11-17). Have been talking with the head of their IT dept to collaboratively develop a web design program to introduce young people to building with Joomla. Schools are back in early September so can meet them in person but they’re keen. If it goes well we can roll it out to more UK schools and then translate it to make it universally available.

Operations Department

• Information - Recovered access to Civic.uk account for Cookies consent.
• Information - Checking our properties regarding cookies settings.
• Information - Identity site almost upgraded to J!6.
• Information - Finishing updating Rochen logo in our properties.
• Information - Fixed Secretary account to manage documents at the identity portal.
  • Actually, Bruce still has no backend access to identity.joomla.org using the secretary account.

Vice President

• Information - Joomla Community Guidelines - quite a few comments, reviewed, replied,  incorporated (mostly thanks to Anja), only a couple more to handle around ban clarification. 
• Discussion - JUG Italia situation - working on the right reply to all parties.

Secretary

• Information - Sent NDAs to STF MS1a team members. All signed Aug 6, 2026.
• Information - Received some “community flack” for not getting the election ballots right the first time (again). Some do not appear to be pleased with my performance as secretary.
  • Updated detailed “How to Create and Manage an Election” document for election preparation with a few details not known before. Document shared with Board.
• Information - Current Group 1 election ends at midnight UTC on August 25th.

President

• Information - Social Media Video for 21st Birthday provided, Donations of + 1.500€ raised!
• Task - Make Donation Status
  • Donation page on joomla.org is not visible; currently buried under sponsor page.
  • We should say thank you for each donation personally.
• Information - Social Media Videos for PBF created - will be posted
• Information - Meeting with Anna from MariaDB and Sigrid and Harald about possible Partnerships, possibilities for Core improvements and for a joined communication about Joomla + MariaDB + Hosting
• Information - Invite from OMR Tool Talks to talk about Joomla (in German).
  • More information will follow after 31 August
• Task - CloudAccess Proposal and changes
  • We are ok with the renewal
  • Mail about other topic
• Information - Scala Hosting urgent Feedback needed - Review and send proposed text latest right after the board meeting. We have in contract to give feedback.

1. Information - Free ticket for Web Summit Lisbon, maybe good possibility to find sponsors, shortly before CMS conf Gdynia
2. Task - CMS conf 
   • Gdynia asked for free tickets, partnership
   • Spreading the word through our social and newsletter

Other business

• Information
  • [SG] JWC - Speaker Tickets
  • [SG] Accessibility Project Report:
    Status of Milestone 1a is green
  • D1 WCAG & ATAG audit reports complete, under review
    • Reports complete (not published, that is D4)
    • PM reviewing this week
  • D2 Baseline Metrics - green
    • Automation & visualization almost finished
    • User testing in progress
  • D3 Test Protocols and Acceptance Criteria - green
    • Expect a draft late this week or early next
  • D4 Publish reports - green
    • adding reports (above) to github this week
    • add results of user testing, when it’s complete
  • D5 Milestone Report - green 
    • draft to review early next week
• Milestone 1b
  • Vendor selected
  • Contracts in process
  • Start date 1 September
• Open RFPs for Milestone 2a, 2b, 7a, 7b, 7c, 8a, 8b
  • Questions for 2a have come in, answers to be published 21 August (Friday)

Motions taken during this meeting

#2026/050 - Accessibility Project: If a member of the Accessibility Project Selection Committee is part of a proposal for a milestone, that member must tell the Committee and then step back from that milestone: they do not take part in the review, the discussion or the decision about it. They stay a member of the Committee for all other milestones and do not have to leave the Committee.
Proposed by Sigrid Gramlinger, seconded by Elisa Foltyn
The motion passed with a 4/3 majority consent.

• Abstain - Ufuk
• Against - Emmanuel, Carlos
• For - Elisa, Richard, Sigrid, Bruce

#2026/051 - Adjourn the meeting

Proposed by Bruce, seconded by Sigrid
The motion passed with unanimous consent.