By Luca Marzo on 2017-04-18 18:22 in Board of Directors

Open Source Matters, Inc.

Full Board of Directors and Officers Meeting

The Full Board of Directors and Officers of Open Source Matters, Inc. meets bi-weekly on Thursdays at 17.00 UTC.

Date: April 13, 2017

Time: 17:00 UTC

Total time of meeting: 1 hour 30 minutes

Attendees:

Robert Jacobi (President), Aleksander Kuczek (Vice President), Luca Marzo (Secretary), Mike Demopoulos (Treasurer), Rowan Hoskyns-Abrahall (Director), Michael Babker (Director), Peter Martin (Director), Radek Suski (Director), Søren Beck Jensen (Director), Yves Hoppe (Director).

Discussion outline

Queries from the President

Plan for the Board is to have 1 hour meetings every two weeks, to ensure both frequent and efficient meetings.  The Board also discussed new sponsorship opportunities.

Production Department

Joomla! 3.7 is on schedule.

Development branches are open on GitHub for 3.8, 3.9 and 4.0.

The Department is currently seeking feedback on some proposals for Joomla! 4.0 https://twitter.com/joomladeveloper/status/852234062085447682

The Project Roadmap has been published and it’s available at https://developer.joomla.org/roadmap.html.

This source will be used as the canonical source for project development updates.

UX Team is looking for a new leadership (Team Leader and Assistant), a call will be published soon.

Legal & Finance Department

The Department is dealing with new partners and resource providers.

Capital Team will look at these new potential partnerships and quantify their value.

Capital Team is looking at selling advertising direct with current platforms as fallback.

Board also discussed the Conflict Resolution Team with a view to improving it.  The team will operate with a small number of community volunteers for administration, decision making members will be recruited from outside our community to ensure impartiality when it comes to decision making within the team.

Marketing & Communication Department

The Department highlighted the difficulty for some teams to provide bi-weekly reports.

The Board revisited the topic and decided to give the responsibility of bi-weekly reports to Department Coordinators and to give them flexibility for frequency of reports from the teams within their department.

The Department will provide a process draft for Marketing and Social Media campaigns.

 

Events Department

The Department published a complete report about team's activities on the Volunteers Portal.

Rowan is also working on the Event Charter to increase the cultural sensitivity of JoomlaDays. Another change to the charter will also be included to allow for other events such as the Multi-CMS Code Sprint in London and JandBeyond to be included in the directory.

The Board will vote the on the new charter at the next board meeting.

Operations Department

JED Team raised an issue about members who don’t attend meetings, there’s a survey about that between JED members.

Peter will work with Rowan to create a budget for the department shortly.

Programs Department

Yves suggested the creation of a Glip channel with all the Project Leadership (Team Leaders, Department Coordinators and Officers - this has been actioned).

Vice President

Aleksander discussed the opportunity for companies in the Joomla! Ecosphere to donate time from their employees to the project.  He will provide a draft of plan to define the rules that will be voted by the Board.

Secretary

Ken Crowder and TJ Baker sent the Board an email to request the closure of the Transition Team since the Transition phase has been completed.

Luca reported also some requests from individuals who want to donate money to the project, Mike D is working on a mechanism for micro-sponsorships to facilitate this..

Treasurer

Mike shared the Q1 Report.

He shared also an updated Budget Request Process form that uses the new structure.

Mike proposed to move the responsibility of Finance Team under the Treasurer role and to dissolve it as a voting team..

Other Business

This week Søren, Yves and Luca attended a presentation with a sales representative of an online engagement platform. Rowan to arrange a new session with other Board members in order to evaluate the platform. This platform can help the board and team leaders to have a better oversight on their team members’ satisfaction levels, complaints and workloads.  This will give the project measureable data regarding volunteer engagement alongside the health of the Project as a whole.

Mike reported briefly about HostingCon.

 

The Secretary proposed a motion to adjourn the meeting. Radek seconded.

Motion passed with unanimous consent.

Motions taken during this meeting

#1 Move the responsibility for bi-weekly reports to Department Coordinators

Proposed by Luca Marzo, seconded by Radek Suski

The motion passed with unanimous consent.

 

#2 Create a whole Leadership Channel including Team Leaders, Directors and Officers

Proposed by Yves Hoppe, seconded by Radek Suski.

The motion passed with unanimous consent.

 

#3 Dissolve the Transition Team

Proposed by Luca Marzo, seconded by Michael Babker.

The motion passed with unanimous consent.

 

#4 Move the responsibilities of the Finance Team under the Treasurer role and dissolve the Finance Team.

Proposed by Mike Demopoulos, seconded by Søren Beck Jensen.

The motion passed with unanimous consent.