By Luca Marzo on 2017-10-30 15:58 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: October 26, 2017

Time: 17:00 UTC

Total time of meeting: 45 minutes


Robert Jacobi (President), Aleksander Kuczek (Vice President), Luca Marzo (Secretary), Mike Demopoulos (Treasurer), Rowan Hoskyns-Abrahall (Director), Yves Hoppe (Director), Peter Martin (Director), Søren Beck Jensen (Director), Sandra Decoux (Director).


Michael Babker (Director).

Discussion outline

Sandra Decoux (Thevenet) attended this meeting as new Director for the Marketing & Communication Department, replacing Radek Suski.


  • Robert had a discussion with a brand management firm to work on a 3 years strategy.

  • Robert suggested to consider the opportunity to partner with Cloudfest 2018.


  • Mike shared the status of the budget.

  • Department Coordinators should be responsible to manage their department budget. Team Leaders should request information about the budget to their Department Coordinator.

  • Department Coordinator makes the decision for the budget related to his/her department. Cross department budget decisions will involve all the Department Coordinators of the departments involved.

Legal & Finance Department

  • Rowan is working to increase the advertising revenues.

  • During next days, Joomla Docs will deploy a new way to serve advertising.

  • Rowan and Sandra will attend an unofficial sprint to work on Sponsorships.

Marketing & Communication Department

  • Sandra shared updates from the last Department Coordination Team Meeting, held on October 25th.

  • Marketing Team needs new copywriters.

  • Sandra requested to increase communication between departments in order to have a better marketing promotion on the Project’s activities.

  • Sandra asked Robert to write a blog post about his participation at CMS Summit.

Events Department

  • Rowan shared the progress of ticket sales for JWC.

  • JWC will have a full italian track on 3 days.

  • All other Events teams running as usual.

Operations Department

  • Joomla Template Directory (JTD) Sprint was held in Frankfurt last weekend. Directory is almost built, CLI Script for Import is being written. Template providers have been emailed with a survey link. Survey has been posted on Social.

  • Joomla Resources Directory (JRD) have agreed to SobiPro build. This will be worked on in the next few weeks, hopefully finished by JWC.

  • Operations Department meeting in person before JWC: Thursday 16 november 2017

Programs Department

  • Certification seats sales are underperforming. 3 sessions will be held during JWC.

  • Volunteers Engagement Program needs DC’s to get together with Team Leads and provide Department specific questions for next round.  This must be done before next board meeting.

Vice President

  • Aleksander will present a draft of the agreements at the meeting in Rome.


Motions taken during this meeting

#2017/074 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2017/073 - Given the motion #2017/062 of this Board and the notice sent by Sandra Decoux to the Secretary of OSM on October 16th, the motion is to authorize Sandra Decoux (Thevenet), elected Director of OSM, to take over the role as Marketing and Communication Department Coordinator and to terminate the mandate of Radek Suski. The Board of OSM is grateful to Radek Suski for his Service.
Proposed by Luca Marzo, seconded by Radek Suski
The motion passed with unanimous consent.