OSM, Inc. - Full Board Meeting - January 18, 2018
By Luca Marzo on 2018-01-22 13:34 in Board of Directors
Open Source Matters, Inc.
Full Board of Directors and Officers Meeting
Date: January 18, 2018
Time: 18:00 UTC
Total time of meeting: 1 hour 15 minutes
Attendees:
Robert Jacobi (President), Aleksander Kuczek (Vice President), Luca Marzo (Secretary), Rowan Hoskyns-Abrahall (Director), Michael Babker (Director), Yves Hoppe (Director), Søren Beck Jensen (Director), Sandra Decoux (Director).
Apologies:
Mike Demopoulos (Treasurer).
Discussion outline
President
-
CMS Garden membership application done.
-
Robert and Rowan are working on a different model for Affiliates Plans.
-
Joomla will have a booth at CloudFest.
-
Google invited a representative from Joomla to CMS Leadership Summit.
-
Robert and Rowan will present at next Board meeting a proposal for Joomla.com
Treasurer
-
Mike shared unaudited Profit & Losses spreadsheets.
-
Financial Summit is scheduled for February 11th through 13th.
Production Department Report
-
Joomla 3.8.4 will be released on January 23, 2018.
-
Joomla 4 projects still moving as expected.
Legal & Finance Department
-
Rowan Hoskyns-Abrahall left the meeting during the discussion about the Joomla Shop RFP.
-
The Board discussed the criteria definition about the Joomla! Shop RFP evaluation.
-
The Board will choose and vote the winning proposal at next Board Meeting.
-
Luca reminded the necessity to have written agreements for all kind of partnership and sponsorship.
-
The Board discussed about the current Trademark registrations.
Marketing & Communication Department
-
Joomla 4 Marketing main design elements should be ready at the beginning of February.
-
New marketing strategy will be ready to be presented to the board at the end of February/beginning of March.
The strategic work has evolved into three strands:-
Fact-based intelligence which helps to understand the cms and wider market place and also starts to build a library of intel for Joomla.
-
A strategic document which outlines the options and direction for a short to long term strategy. It also starts to define the tactics to be included in the Marketing plan.
-
A detailed marketing plan which clearly defines the mix for implementation together with backing documents to help build on the ground intelligence that assist with implementation.
-
Market Accents is now working with Joomla marketing to build the marketing plan which also incorporates the J4 launch.
-
-
Working with the Capital Team to create a Media Kit.
-
User Research & Strategy: current planned surveys are running.
Events Department
-
Events Directory will be moved to DP Calendar in next 2 weeks to encourage better listings from JUGS as this includes Meetup, Facebook, Google Calendar and other import options enabling JUGs to more easily list their meetings.
-
Rowan to work on CMS Africa and CloudFest in the upcoming weeks.
-
Work will commence on incorporating Associations into the JUG directory shortly.
Operations Department
-
Operations Meeting next week.
Programs Department
-
Certification will have a sprint at JoomlaCamp.
Vice President
-
Joomla! Contributors Agreement (JCA) has been approved.
-
JCA will be reviewed by the Legal Team.
-
The Board will invite some Project’s founders and contributors at the next Board meeting to further discuss the Contributors Agreement.
Secretary
-
The Board discussed about the situation of the Local Communities Department, given the upcoming election.
-
Call for Nomination blog post and forms are ready to be published.
Other business
-
Sandra requested a Policy about the usage of tools (services, software, apps) provided by the Project. Luca shared a draft of this Policy with the Board to be reviewed and approved at the next meeting.
Motions taken during this meeting
#2018/007 - Contributors Agreement is handed back to the Legal Department for further review.
Proposed by Søren Beck Jensen, seconded by Rowan Hoskyns-Abrahall.
The motion passed with unanimous consent.
#2018/008 - Exclude the Local Communities Department from the Group 2 Election and hold a Special Election as soon as the Department is populated sufficiently to operate effectively.
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.
#2018/009 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Rowan Hoskyns-Abrahall.
The motion passed with unanimous consent.
Motions taken offline before this meeting
#2018/004 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.
#2018/005 - Approve Joomla! Contributors Agreement.
Proposed by Aleksander Kuczek
The motion passed with majority consent. 4 in favour (Robert, Aleksander, Luca, Mike), 2 abstained (Michael, Yves), 3 against (Rowan, Sandra, Søren).
#2018/006 - Treasurer to make available all financial transactions in QuickBooks since July 1st, by January 22, 2018.
Proposed by Rowan Hoskyns-Abrahall, seconded by Sandra Decoux.
The motion passed with majority consent. 5 in favour (Luca, Rowan, Sandra, Yves, Søren), 1 abstained (Michael), 3 against (Robert, Mike, Aleksander).