By Luca Marzo on 2018-04-09 13:18 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: March 29, 2018

Time: 18:00 UTC

Total time of meeting: 40 minutes


Luca Marzo (Secretary), Mike Demopoulos (Treasurer), Carlos Cámara Mora (Director), George Wilson (Director), Sandra Decoux (Director), Hugh Douglas Smith (Director).


Rowan Hoskyns Abrahall (President), Aleksander Kuczek (Vice President), Yves Hoppe (Director), Søren Beck Jensen (Director).


Luca Marzo served as proxy for Rowan Hoskyns Abrahall.

Sandra Decoux served as proxy for Yves Hoppe.

Discussion outline


  • Rowan invited the Board Members to watch the video of the yesterday’s Marketing Strategy presentation.

  • Rowan asked each Department Coordinators to come up with their top 3 goals for this year and their 3 top pain points.

  • Rowan invited Department Coordinators to help Team Leaders in role definitions across teams to ensure a welcoming environment for new to Joomla volunteers.

  • Trademark expenses will fall in this year budget. Rowan and Luca are looking to save money for the renewal process.


  • Bank audited the organization as part of Know Your Customer.

  • Mike is working to remove Robert and add Rowan to the accounts.

  • Mike reminded Department Coordinators to submit their Department Budget as soon as possible.

  • Mike provided monthly reports at last meeting.

  • President to submit the budget request for the Local Community Department yet to be formed.

Production Department Report

  • No major updates since the last week Board meeting.

Marketing & Communication Department

  • Sandra to have a meeting with a vendor for some design tool.

  • Sandra shared the link to the presentation of the Marketing Strategy by Noreen of MarketAccents.

Events Department

  • David Aswani took the lead of the Events Team.

  • JUG Team is cleaning up the JUG Directory and helping JUGs to respect our Trademark policies.

Operations Department

  • No major updates since the last week Board meeting.


  • Luca invited the Board to start the formation of the Advisory Board and start contacting people met at JWC as potential members.

  • The Volunteers Portal Team published a new Governance page that includes the Ombudsman and Advisory Board structures. Luca published the description of such structures.

  • A user wants to donate to the Project a domain name that was registered by him years ago. Mike to deal with the transfer to our hosting account.

  • Luca will action one motion to move one hour ahead the Board meeting time during the Daylight saving period.

Other business

  • Carlos and Mike wanted to ask some clarifications regarding one of the proposals for the Demo/.com Hosting RFP. Questions will be provided promptly to Soren who will deal with the vendors.

  • Luca proposed to implement a 36 months lockin for the financial conditions of the Demo/.com Hosting RFP contract with the selected vendor to ensure a stable revenue stream during the contract life.

Motions taken during this meeting

#2018/035 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2018/033 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.

#2018/034 - Assign the Demo/.com RFP.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The Board assigned the RFP to