By Luca Marzo on 2018-04-09 13:18 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: March 29, 2018

Time: 18:00 UTC

Total time of meeting: 40 minutes

Attendees:

Luca Marzo (Secretary), Mike Demopoulos (Treasurer), Carlos Cámara Mora (Director), George Wilson (Director), Sandra Decoux (Director), Hugh Douglas Smith (Director).

Apologies:

Rowan Hoskyns Abrahall (President), Aleksander Kuczek (Vice President), Yves Hoppe (Director), Søren Beck Jensen (Director).

Proxies:

Luca Marzo served as proxy for Rowan Hoskyns Abrahall.

Sandra Decoux served as proxy for Yves Hoppe.

Discussion outline

President

  • Rowan invited the Board Members to watch the video of the yesterday’s Marketing Strategy presentation.

  • Rowan asked each Department Coordinators to come up with their top 3 goals for this year and their 3 top pain points.

  • Rowan invited Department Coordinators to help Team Leaders in role definitions across teams to ensure a welcoming environment for new to Joomla volunteers.

  • Trademark expenses will fall in this year budget. Rowan and Luca are looking to save money for the renewal process.

Treasurer

  • Bank audited the organization as part of Know Your Customer.

  • Mike is working to remove Robert and add Rowan to the accounts.

  • Mike reminded Department Coordinators to submit their Department Budget as soon as possible.

  • Mike provided monthly reports at last meeting.

  • President to submit the budget request for the Local Community Department yet to be formed.

Production Department Report

  • No major updates since the last week Board meeting.

Marketing & Communication Department

  • Sandra to have a meeting with a vendor for some design tool.

  • Sandra shared the link to the presentation of the Marketing Strategy by Noreen of MarketAccents.

Events Department

  • David Aswani took the lead of the Events Team.

  • JUG Team is cleaning up the JUG Directory and helping JUGs to respect our Trademark policies.

Operations Department

  • No major updates since the last week Board meeting.

Secretary

  • Luca invited the Board to start the formation of the Advisory Board and start contacting people met at JWC as potential members.

  • The Volunteers Portal Team published a new Governance page that includes the Ombudsman and Advisory Board structures. Luca published the description of such structures.

  • A user wants to donate to the Project a domain name that was registered by him years ago. Mike to deal with the transfer to our hosting account.

  • Luca will action one motion to move one hour ahead the Board meeting time during the Daylight saving period.

Other business

  • Carlos and Mike wanted to ask some clarifications regarding one of the proposals for the Demo/.com Hosting RFP. Questions will be provided promptly to Soren who will deal with the vendors.

  • Luca proposed to implement a 36 months lockin for the financial conditions of the Demo/.com Hosting RFP contract with the selected vendor to ensure a stable revenue stream during the contract life.

Motions taken during this meeting

#2018/035 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2018/033 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.

#2018/034 - Assign the Demo/.com RFP.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The Board assigned the RFP to CloudAccess.net