By Luca Marzo on 2018-05-14 09:47 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: May 03, 2018

Time: 18:00 UTC

Total time of meeting: 1 hour 10 minutes


Rowan Hoskyns Abrahall (President), Luca Marzo (Secretary), Mike Demopoulos (Treasurer), Carlos Cámara Mora (Director), George Wilson (Director), Yves Hoppe (Director), Søren Beck Jensen (Director), Sandra Decoux (Director).


Hugh Douglas Smith (Director).


Rowan Hoskyns Abrahall served as Proxy for Hugh Douglas Smith.

Discussion outline


  • Rowan shared the progress about the 501(c)(3) initiative.

  • European Trademarks have been renewed. Renewal process for Trademarks in Switzerland are in progress.

  • Rowan received good feedbacks about the Sponsored Volunteers Initiative, rule framework will be defined at JandBeyond and JoomlaDay France.

  • Rowan shared the draft of the Agreement with CloudAccess for the Free Hosting RFP for Board review.


  • Mike will provide updated financial reports at the next Board Meeting.

  • Mike shared also the feedback from DrupalCon received from people of Automattic and the Drupal Community.

  • Rowan and Mike to work on the new budget after cuts. Once done budget will be published in the blog post.

Production Department

  • Work on 4.0 ongoing (Accessibility and JSST sprints coming up at JAB next week)

  • Working on a 3.9 release with GDPR focus (and backporting some features from existing 3.9 branch to the new 3.9 branch). Existing planned 3.9 release to 3.10

  • Joomla Framework blog post going out deprecating some packages not used in Joomla 4

  • Michael Babker will lead the Joomla GDPR Release (3.9).

Legal & Finance Department

  • Soren updated about new sponsorship opportunities.

  • Compliance Team shared a report informing the Community about the progress towards GDPR compliance.

Marketing & Communication Department

Events Department

  • Carlos had a meeting with Jill Binder (WordPress Diversity Outreach), she provided valuable resources to promote diversity in our community, especially for Speakers at events

Operations Department

  • Hugh shared feedback from teams regarding the budget cuts.


  • Sandra and Luca prepared and published a form on  that will serve as temporary solution to exercise the Right to be forgotten (pursuant Art. 17 of GDPR).

  • Call for Nominations for Vice President replacement has been posted on May 02, 2018. Nominations will be accepted until May 09th, 23.59 GMT.

  • Luca shared the election cycle dates for 2018/19 elections.

Other business

  • Update on Local Communities Department
    Months ago the Board formed an informal group to work on the Local Communities Department creation. Jenn, Rowan and Luca spent time to work on the definition of rules and framework for the Local Communities. The Department has not yet been formed due to the huge differences in structure and methodologies across countries. More research will be done on that.

  • Update on Advisory Board
    Follow up to be done with the members selected to see whether they are interested in volunteering for Joomla. The Advisory Board will include Industry professionals outside of the Joomla Community.

    Carlos proposed to revamp such property and to build a video gallery pulling videos from the Joomla YouTube Channel.

Motions taken during this meeting

#2018/042 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2018/041 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.