By Luca Marzo on 2018-05-20 16:47 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: May 10, 2018

Time: 18:00 UTC

Total time of meeting: 1 hour 10 minutes

Attendees:

Rowan Hoskyns Abrahall (President), Luca Marzo (Secretary), Carlos Cámara Mora (Director), George Wilson (Director), Sandra Decoux (Director), Hugh Douglas Smith (Director).

Apologies:

Mike Demopoulos (Treasurer), Yves Hoppe (Director), Søren Beck Jensen (Director)

Discussion outline

President

  • Rowan presented the updated budget plan that will be voted at the next meeting.

  • Updates/Comments to the Contract for the Free Hosting RFP have been provided to CloudAccess.net.

  • Rowan presented some proposals to amend the bylaws:

    • Flat voting methods, reducing the weight of existing officers in the voting process.

    • Removal of the Local Communities Department.

    • Split of Production in two Departments: one for Code (Framework, CMS, projects) and the one for the Infrastructure around the code (tools) so that the total number of departments doesn’t change.

The Board will discuss further the proposals.
The proposed changes will be prepared and presented as package to the Community so that we reduce the legal costs of amendments applying them at once.

Production Department

  • Many people from Production teams are meeting at JandBeyond. Sprint of Joomla Accessibility Team and Joomla Security Strike Team are ongoing.

  • Google Summer of Code Projects are kicking off.

  • An announcement about the Joomla Framework will be published during the weekend.

  • Some work packages are being built on various projects.

Legal & Finance Department

  • Several sponsorships are being discussed in Capital Team.

Marketing & Communication Department

  • Temporary Joomla Shop has been launched. 15% discount is active for the first days.

Operations Department

  • Hugh is working close to the teams in Operations to check the current status.

Secretary

  • Nominations for the Vice President replacement closed on May 9th, 23.59 GMT. All the nominees have been contacted to request nomination acceptance. Nomination acceptance period is one (1) week. As soon as all the candidates will answer or after one (1) week from the call for nomination closure, the ballot will be issued and the nominee announcement will be published.

  • For clarity, the Vice President is an Officer of the organization, so the following voting method will be applied:
    Each Department Coordinator and Team Leader will cast one (1) vote each for each Officer Position. These votes will be tallied within each department and the results of this tally will serve as the Department’s vote for the officer. Additionally each existing Officer (President, Secretary & Treasurer) will also cast one (1) vote for each Position. No vote will be casted by the Vice President as the role is currently vacant. The three (3) Officer votes will be added to the department votes and the candidate with the most votes for the position will be duly elected. Voters will have one (1) week to cast their votes using an anonymous system.

Motions taken during this meeting

#2018/044 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2018/043 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.