By Luca Marzo on 2018-08-12 13:40 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: August 02, 2018
Time: 18:00 UTC
Total time of meeting: 35 minutes

Attendees:

Rowan Hoskyns Abrahall (President), Alexander Metzler (Vice President), Luca Marzo (Secretary), Mike Demopoulos (Treasurer), Carlos Cámara Mora (Director), George Wilson (Director), Yves Hoppe (Director), Sandra Decoux (Director), Hugh Douglas Smith (Director).

Apologies:

Søren Beck Jensen (Director).

Proxies:

Luca Marzo served as proxy for Søren Beck Jensen (Director).

Discussion outline

President

  • Rowan helped Mike with the bookkeeping tasks.

  • Rowan reminded all the Board Members to answer the Leadership Survey in order to start with the analysis of all the responses.

Treasurer

  • Mike shared the up-to-date financial status.

  • Mike and Rowan proposed to move back to the Business Savings accounts the money moved to Checking Accounts last year to cover urgent expenses. In this way OSM will get higher interests on the Savings Account.

  • A Bank Visit is scheduled for September to enroll the new treasurer and fix President permissions on the accounts.

  • Mike shared the update reports and unaudited tax filings.

  • Mike made some recommendations regarding the new Treasurer transition.

Production Department

  • Joomla 3.8.11 has been released.

  • Joomla 4 is no longer an installable repository as discussed in a previous board meeting. Instructions have been updated to properly test it.

Legal & Finance Department

  • Compliance Team is working towards organization compliance, retrieving the missing DPA and continuing the development of the SSO / Identity Management System. Team started arranging weekly meetings, reports are published on the Volunteers Portal.

Marketing & Communication Department

  • Department Meeting scheduled for August 03, 2018.

Operations Department

  • Hugh is chasing Departmental teams to finalyse yearly plans.

Vice President

  • First official Representation on Friday at “Hochschule Gießen” to students, who are testing the components for Joomla 4 in their holidays.

Secretary

  • Luca proposed to evaluate the participation in the Privacy Shield Framework, as an US business. Participation would cost around 675 USD yearly. Mike to reach Legal Shield to check for eligibility to participate in the Framework.

  • Nomination for Group 1 Department Coordinators and Officer is open for submissions until Saturday August 4, 2018.

Other business

  • Leadership Survey results to be analyzed at the next Board Meeting.

Motions taken during this meeting

2018/063 - Move the $50,000 we took from Savings last year to bridge cashflow back into savings account so that we can gain the benefits of interest on it.
Proposed by Rowan Hoskyns Abrahall, seconded by Mike Demopoulos.
The motion passed with unanimous consent.

#2018/064 - Move the Board Meetings at 17:00 UTC.
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.

#2018/065 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2018/062 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by.
The motion passed with unanimous consent.