By Luca Marzo on 2018-10-13 09:54 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: October 04, 2018
Time: 17:00 UTC
Total time of meeting: 1 hour 05 minutes

Attendees:

Rowan Hoskyns Abrahall (President), Luca Marzo (Secretary), Jason E Rosenbaum (Treasurer), Djamel Kherbi (Director), George Wilson (Director), Yves Hoppe (Director), Sandra Decoux (Director).

Apologies:

Alexander Metzler (Vice President), Hugh Douglas-Smith (Director), Viktor Vogel (Director).

Proxies:

Luca Marzo served as proxy for Hugh Douglas-Smith.

Discussion outline

President

  • Rowan suggested to hold an in-person meeting before the end of the year with key players from the community to have a proper face to face and make a full project strategy for the coming year.

Treasurer

  • Jason is checking the list of recurring payments on the debit card.

  • Jason helped Sandra set up billing for Google Adwords campaign.

  • Jason worked with Citibank to have Rowan sent a new debit card.

  • As per approved motion, 100K moved from the line of credit to the Money Market Account, in order to gain interests.

Production Department

  • George shared the status of the teams under Production Department.

  • There is the need of new volunteers in several parts of Production.

  • Joomla 3.9 to be released on October 23, 2018.

  • Joomla 4.0 Alpha5 will be released next week.

Legal & Finance Department

  • Sandra shared a proposal of the requirements to be the basis for a RFP to solve the JoomlaCode issue.

  • Compliance Team has regular weekly meetings and is proceeding with the development of the Identity Management System and Consent Management System. Software is almost ready to be tested and screenshots from the pre-testing stage show that is in a very good shape.

  • Compliance Team made good progress on the demo implementation of the Cookie management system. Once tested and ready it will be deployed to all the Joomla properties.

  • Yves to set up a leadership channel for teams in the Department.

Marketing & Communication Department

  • Marketing for Joomla 3.9 is ready.

  • Marketing Team has new roles: Local Communities Liaisons to increase awareness and communications locally in their language. France, Italy and The Netherlands already involved.

Events Department

  • Djamel and Luca started working on the Global Event Fund Initiative. Currently collecting some data from this year events.

  • JoomlaDay Poland has been cancelled due to a lack of participants.

  • JoomlaDay Italy will take place on October 27.

  • The JUG Team has a new team lead, Brian Ronnow started his 1 year term on September 22.

Operations Department

  • Extensions Directory, move of codebase for JED4 to GitHub public repository has happened and list of tasks is being built. Commitment from team that ALL development will sit as minimum on J3.9 Base and be J4 compatible.

  • Resources Directory, a number of improvements being worked on and tested ready for roll out. This is also based on Sobi (as template directory) but no issues reported.

  • Volunteers Portal, work continuing with integration of Identity Portal, close to roll out.

  • Webmasters Team, Michael doing a great job to get all servers updated to PHP 7.1 and having PHP 7.2 installed. Team is also reviewing requirements for shutdown of JoomlaCode.

Programs Department

  • Upcoming Certification Exams:

    • JoomlaDay Italy (October 27)

    • JoomlaDay Germany (November 8)

    • JoomlaDay Spain (November 17)

  • Certification is waiting for updates from the extension developer to plan the migration to the new Exam Platform that will be integrated in Joomla. Due to the soon migration, no new languages will be added to the current Joomla 3.x Administrator.

Secretary

  • Onboarding of new Board members completed.

  • Fixed routing of communication from trademark monitoring services.

  • Advisory Board is going to have a meeting soon. It would be good to have someone from the Board of Directors to welcome them.

  • Board of Directors should give a mandate to the Advisory Board. The first useful thing could be advice on the incorporation project.

  • Give mandate to the Trademark Team to enforce Brandmark and trademark protection on behalf of OSM. The Board to request advice from LegalShield in order to check which actions can be done.

Other business

  • Work on the post about the Leadership Survey is going on.

  • The Board to conduct a research about the incorporation opportunities in several countries.

Motions taken during this meeting

#2018/081 - Jason proposes that Mike keep his Citi debit card active until he can confirm all accounts have been properly transitioned over from a billing perspective.
Proposed by Jason E. Rosenbaum, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2018/082 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2018/080 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Carlos Camara Mora.
The motion passed with unanimous consent.