By Luca Marzo on 2018-11-22 08:26 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: November 15, 2018
Time: 17:00 UTC
Total time of meeting: 1 hour 25 minutes

Attendees:

Rowan Hoskyns Abrahall (President), Alexander Metzler (Vice President), Luca Marzo (Secretary), Jason E Rosenbaum (Treasurer), Djamel Kherbi (Director), Yves Hoppe (Director), Sandra Decoux (Director).

Apologies:

George Wilson (Director), Hugh Douglas Smith (Director), Viktor Vogel (Director).

Proxies:

Discussion outline

President

  • The Board discussed threatening communications it had received from a Community member.

  • Rowan suggested to arrange a Super Sprint to get people together working on the project.

Treasurer

  • Jason is working to fix the link between QuickBooks and Citibank.

  • Jason shared the up to date Board reports.

  • Domain name purchased for brand protection.

  • Outstanding payment from a sponsor. Remember sent to the Capital Team.

  • Bank transfer between accounts done.

Production Department

  • Volunteers are needed for the Joomla 4 template development.

  • George to cleanup permissions on GitHub.

Legal & Finance Department

  • Yves shared a report about JoomlaDay Germany, after talking with several members of the DACH Community. Community is asking for a clear vision on Joomla 4.

  • Yves shared interesting statistics about Joomla adoption and updates taken from two Hosting companies in Germany.

  • At JoomlaDay Germany, some members of Typo3 Community shared their experience and the needs to adopt a Contributors Agreement.

  • Trademark Team will have a meeting tomorrow.

Marketing & Communication Department

  • Teams under the Department need more volunteers to work on marketing for Joomla 4.

  • Sandra shared statistics about the marketing campaign about Joomla 3.9.

Events Department

  • JoomlaDay survey has been published, few organizers have already answered.

  • As per Rowan’s suggestions, the survey will be sent via newsletter.

Operations Department

  • Helvecio stepped down as Leader for the Joomla Community Magazine. The Board and the JCM Team would like to thank him for his long term service in the position. The JCM Team is now looking for a Team Leader.  

Vice President

  • Alexander shared his feedback about JoomlaDay Germany.

Secretary

  • Consulting process for the 501(c)(3) has started. The preview of the invoices is under the amount expected and reserved for this project.

  • Luca drafted an idea for the Sponsored Sprint Initiative, so that it might be easier to receive funding to sponsor code/project sprints.

  • Luca shared a draft of the Sponsored Contribution Program. The Board discussed about the other options used by other FOSS projects.

Other business

  • Project is lacking good documentation. Volunteers are needed to write documentation about new features. Joomla will apply to the Google Season of Docs, if organized. Yves suggested to enforce the rule to properly document new features.

  • Sandra to work with George on a strategy/vision document for Joomla 4.

Motions taken during this meeting

#2018/094 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2018/093 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.