By Luca Marzo on 2019-01-04 08:06 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: December 27, 2018
Time: 18:00 UTC
Total time of meeting: 50 minutes

Attendees:

Rowan Hoskyns Abrahall (President), Alexander Metzler (Vice President), Luca Marzo (Secretary), Jason E Rosenbaum (Treasurer), Djamel Kherbi (Director), George Wilson (Director), Yves Hoppe (Director), Sandra Decoux (Director), Hugh Douglas Smith (Director)

Apologies:

Viktor Vogel (Director).

Proxies:

Yves Hoppe served as proxy for Viktor Vogel.

Discussion outline

President

  • Rowan and Luca to work on the Harbor Compliance documents for the 501(c)(3).

Treasurer

  • Jason reached out LegalShield and is waiting for the answer.

  • Invoice sent to the new Platinum Sponsor.

  • Will be moving ~$55k from BC2 to BC1 this week, because some sponsorship payments occurred on BC2 account.

  • Jason is still waiting for November’s reports for the Board from the bookkeeper.

  • Financial Summit set for end of Feb - dates to follow.

  • Following a report, Jason reached the accountant to verify that previous filings were done without mistakes.

Production Department

  • George merged the last of 3.8.8 into the J4 branch and merged some outstanding PR’s relating to workflows.

  • New Joomla 4 alpha is being tagged today

Legal & Finance Department

  • New Platinum Sponsor deal signed.

  • Meeting with current sponsor to turn things around with them went well.  

Marketing & Communication Department

  • Alison Meeks reelected as Team Leader of the Social Media Team. Hans Van Der Meer remains her assistant.

  • Mike Brandner reelected as Team Leader of the Community Translation Team. DC stay his assistant

  • A big thank you to Alison for the Sponsor/Partner Thank You Campaign

  • Further to her calls for volunteers, DC has 3 new volunteers to some SM accounts (Shivam Rajput for JDocs, Ashikur Rahman for Joomlers, Naveen Kumar for Dev and Instagram). Astrid Günther is joining the J4 marketing team for translations and documentation

  • End of the year article published https://joom.la/kQ9

  • DC would like to thank all the 2018 contributors of the department and a huge thank you to Alison, Hans, Noreen, Hervé, Mike and Parth for their help, support and work in 2018.

Events Department

  • Newsletter sent to the JUGs with a survey about attendees at their meetings.

  • Received some request for the stickers from JUGs, all located in Europe, Djamel will send the mailing list address to Rowan.

  • Global Events working group created (In Formation), making a call for volunteers after the holidays.

  • Events Department meeting schedule for January 18th, see the previous meeting minutes held on December 14th  http://bit.ly/2SiDVN7

Operations Department

  • JED Team elected Anibal Sanchez as new Team Leader.

  • A number of volunteers in for Magazine team, so far only a volunteer up for being Team lead.

  • JED sprint being planned for early Feb, likely to be in The Netherlands based.

Programs Department

  • First Certification session in Israel on December 25. Big shout-out to Andrea Gentil for supporting the organizer even on public holiday.

  • 59 new Certified Administrators in 2018.

Vice President

  • Alexander is evaluating the opportunity to attend JoomlaDay Florida.

Secretary

  • Local Communities Department has not been formed yet, due to lack of volunteers in such area and no activity from the team.

  • Luca requested to buy a domain name to protect the trademark.

Motions taken during this meeting

#2018/105 - Exclude the Local Communities Department from the upcoming Group 2 Election and hold a Special Election as soon as the Department is populated sufficiently to operate effectively.
Proposed by Luca Marzo, seconded by George Wilson
The motion passed with unanimous consent.

#2018/106 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Jason Rosenbaum.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2018/104 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson .
The motion passed with unanimous consent.