By Luca Marzo on 2019-02-14 14:04 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: February 07, 2019
Time: 18:00 UTC
Total time of meeting: 35 minutes


Alexander Metzler (Vice President), Luca Marzo (Secretary), Jason E Rosenbaum (Treasurer), Djamel Kherbi (Director), George Wilson (Director), Yves Hoppe (Director), Sandra Decoux (Director), Hugh Douglas Smith (Director).


Rowan Hoskyns Abrahall (President), Viktor Vogel (Director).


Sandra Decoux served as proxy for Rowan Hoskyns Abrahall.
Yves Hoppe served as proxy for Viktor Vogel.

Discussion outline


  • Rowan proposed some valuable profiles as potential members of the Advisory Board.


  • Formstack reimbursements paid out.

  • IRS form 1099-INT sent to Accountants.

  • Change of bookkeeper will happen during the Financial Summit.

  • Financial Summit Agenda will be ready the week of 2/18

  • Jason to go to bank tomorrow to ensure the minimum amount on the second account.

  • Jason shared the up to date account balances.

Production Department

  • George had several discussions with people about the Joomla 4 progress.

  • Work on Backend Template for Joomla 4 is in progress.

  • David Jardin and Tobias Zulauf attended Google CMS Summit as Joomla representatives and have various thinks to work on based on that

Legal & Finance Department

  • Capital Team is working on CloudFest attendance.

  • Compliance team is finalizing SSO, first roll out is going to happen soon

  • Sandra and Luca had a meeting with the Trademark Team Leader in order to clarify understanding of the Trademark Policy regarding domain names and the team approach towards compliance.

  • Achilleas and Luca are participating as Joomla representatives to the Cross CMS Privacy Coalition initiative which involves people from WordPress, Drupal, Typo3 and Umbraco.

Marketing & Communication Department

Events Department

Operations Department

  • Hugh started to work again on the initiative of creation of a standardized operation manual for properties.

  • Operations Department meeting last week was opportunity to welcome Anibal Sanchez to team as new lead for JED and introduce him to rest of Operations department. He is focused on a year of updating and bug fixing the current JED, there is a lot of work going on around reviews both to streamline their input and improve the experience. Anibal is not planning to look towards JED 4 development until end of year / early 2020.

  • Nicky Veitch will start serving as interim team lead for Joomla! Community Magazine, forming again the Team.

Programs Department

  • Joomla Certification Program is changing its structure as team, getting rid of subteams and rearranging responsibilities within the main team, due to a reduction of active volunteers. The program strategy for 2019 has been defined and published on the Volunteers Portal and the team is already working on its implementation.

  • Volunteers Engagement Team will have a meeting next week.

Vice President

  • Alexander visited a newly discovered Joomla Agency in Germany. A team of about 10 permanent employees - exclusively Joomla. They also develop components themselves (e.g. a time recording tool with invoice output). Alexander encouraged them to become more visible in the community. They will provide case study and start supporting the local community events.

  • Next weekend Alexander will attend JoomlaCamp Essen.


  • Group 2 Elections - Nominations Statistics:

    • 22 nominations received

    • 17 nominees

    • 6 nominees accepted.

  • Election ballots ongoing until February 09, 2019 at 23.59 UTC.

  • Vote is running also for 2 amendments to the bylaws: Removal of Local Communities Department, Adoption of a Flat Vote System.

  • Luca shared a draft of the Standard Backup Policy for Properties that is currently under review of the Webmasters Team and will be submitted for adoption at the next Board Meeting.

  • OSM listed as signer of the Affirmation of Open Source Definition of Open Source Initiative:

  • Contacted EU-FOSSA2 Bug Bounty Program to check whether would be possible for Joomla to participate. Project acceptance period closed on December 31, 2018. Not possible to participate in this year edition.

  • Advisory Board formation is complete.

  • Contract for the Joomla Shop RFP has been drafted and is in discussion phase. Once ready will be submitted to Board for review prior to signature.

  • Was looking for more information about Outreachy and found that as Community we must have at least $6500 (stipend and fees for one internship).

Other business

  • Received a Code of Conduct Breach report, waiting for further evidence on the breach. The Board will discuss it at the next Meeting.

Motions taken during this meeting

#2019/012 - Appoint Simon Badrick as member of the Advisory Board of Open Source Matters, Inc.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo
The motion passed with unanimous consent.

#2019/013 - Appoint Zaheda Bhorat as member of the Advisory Board of Open Source Matters, Inc.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo
The motion passed with unanimous consent.

#2019/014 - Appoint Danese Cooper as member of the Advisory Board of Open Source Matters, Inc.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo
The motion passed with unanimous consent.

#2019/015 - Adopt the Policy regarding Marketing Resources.
Proposed by Sandra Decoux, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/016 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2019/010 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.