By Luca Marzo on 2019-02-28 07:26 in Board of Directors

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: February 21, 2019
Time: 18:00 UTC
Total time of meeting: 50 minutes

Attendees:

Rowan Hoskyns Abrahall (President), Luca Marzo (Secretary), Jason E Rosenbaum (Treasurer), Djamel Kherbi (Director), Yves Hoppe (Director), Sandra Decoux (Director), Hugh Douglas Smith (Director).

Invited guests:

Harald Leithner (Elected Director), Jaz Parkyn (Elected Director).

Apologies:

Alexander Metzler (Vice President), Viktor Vogel (Director), George Wilson (Director), Jason Nickerson (Elected Director).

Proxies:

Luca Marzo served as proxy for Alexander Metzler.
Yves Hoppe served as proxy for Viktor Vogel.

Discussion outline

President

  • Rowan shared further documentation and information about the Code of Conduct breach she has reported.

  • Meeting with i2Coalition next week in New York City.

  • Rowan is working on a potential partnership.

  • Rowan and Sandra had a meeting with SiteWit.

Treasurer

  • Financial Summit Agenda ready and sent to participants.

  • Eyvonne Myers will serve as project bookkeeper.

  • Jason to follow up with LegalShield on the CoC report.

  • Jason will transfer money from Business Checking 2 to Business Checking 1 accounts.

  • Payment from Sponsor came this morning.

  • Deposit for JWC venue done.

  • JoomlaDay France and Austria Event Sponsorship are in process.

  • All mail processed and checks deposited.

  • Jason shared up to date bank balances.

Legal & Finance Department

  • Single-Sign-On system is almost ready for testing.

  • Backup Policy is almost ready and will be proposed at the next Board meeting.

  • There is the opportunity to file an opposition on a trademark registration in Turkey. Rowan to contact the applicant to take down the registration, prior to file an official opposition.

  • Received a request for Ads placement in the Joomla Extensions Directory.

  • Notice received about a trademark registration that might be opposed by Open Source Matters. Further evaluation on that will be done prior to file opposition.

Marketing & Communication Department

  • Sandra and Brian Teeman are working on a new video ‘What is Joomla’, which will be translated

  • Brochure now available in 11 languages

  • Sandra hopes to be able to run a 2-3 month Google Ads Campaign as of mid March.

Events Department

Operations Department

  • New group has been setup for JCM and Nicky is running it, Ops meeting next week which will provide a more detailed update.

  • Discussions have been had with Anibal about JED4 and a sprint, he is keen to do a sprint for maintenance of current JED but would be happy for this to include a JED4 element as a side activity. Likely to be 6-8 people probably located in NL, researching timescales and costs at present but looking to get this running.

Programs Department

  • Lara Bettelheim has stepped down as team lead from the Volunteer Engagement Team.

  • Planning to get monthly department meetings up and running as soon as possible.

Vice President

  • Alexander would like to make a proposal to compensate all flights of our members for CO2 in the future. This would be a contribution to environmental protection but also a sign for the future. There are portals as for example https://www.atmosfair.de/en/ on which one can pay in. For the money then projects are supported, which help the climatic protection - world-wide. This proposal will be furtherly discussed.

Secretary

  • Luca welcomed the newly elected Board Members:

    • Harald Leithner for Production Department

    • Jason Nickerson for Legal & Finance

    • Jaz Parkyn for Programs

  • Newly elected Board members will start in official capacity on March 23, 2019. Until such date they will be invited to Board meetings as guests, without voting rights.

  • Invited all the new Board members to sign the Non Disclosure Agreement in order to have access to folders, documents and data.

  • Outgoing Board members, please arrange as soon as possible the handover to pass activities and knowledge to the successor.

  • The Secretary invited all Board Members to ensure all Team Leaders and Assistants to sign the Non Disclosure Agreement (NDA): http://joom.la/nda

  • Meeting minutes from the first OSM Semi-Annual Members Meeting published: https://volunteers.joomla.org/board-of-directors/reports/964-osm-inc-semi-annual-members-meeting-january-25-201

  • Updated the OSM website with a new section dedicated to the Members Meeting minutes: https://www.opensourcematters.org/organisation/members-meetings.html

  • Use of Official Marketing Resources Policy has been published at: https://www.opensourcematters.org/organisation/directors/policies/277-use-of-official-marketing-resources-policy.html

  • Luca requested to buy a domain with TLD on Early Access Phase, to protect our trademark before General Availability.

  • AWS Marketplace representative contacted us asking for an official image of Joomla to be provided through their marketplace. It could be a good opportunity for us.

  • As Affiliate Member of the Open Source Initiative, we have the opportunity to submit a nomination for OSI Board of Directors Elections. This should be done as soon as possible due to the nomination time frame. As one of the leading FOSS projects, Joomla should consider proposing one representative in wider initiatives and associations related to Open Source.

Motions taken during this meeting

#2019/019 -  MOTION REDACTED PENDING LEGAL REVIEW
Proposed by Rowan Hoskyns Abrahall, seconded by Yves Hoppe.
Rowan Hoskyns Abrahall abstained as requester of the motion.
The motion passed with unanimous consent and 1 abstention.

#2019/020 - Allow Jaz Parkyn to take over the role of Programs Department Coordinator immediately due to the unavailability of the current Director.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

#2019/021 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

Motions taken offline before this meeting

#2019/017 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jason Rosenbaum.
The motion passed with unanimous consent.

#2019/018 - Join i2Coalition as Member.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo.
The motion passed with unanimous consent