March 06 2021, Events Department Meeting
By Private Profile 6f963e8d on 2021-03-08 07:33 in Events
Attendance:
David Aswani, Benjamin Trenkle, Brian Rennow, Phil Walton, Laura Gordon, Shirielle Williams, Viviana Menzel, Justine Ayebale.
Agenda:
JUG Concepts:
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Currently 117 jugs
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Brian’s document needs to be reviewed for English corrections
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Construct the email a little more
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Add more information to collect to the email
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Laura suggested breaking down the list of JUGS into groups to reconnect with JUG Coordinators with a Q&A for JUGS to correct and update information.
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Collect and update the data on the JUG page:
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contact name, contact email, webpage, jug listing
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Benjamin can contact Country Coordinators from PBF to assist with local information
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Divide and conquer the process of contacting teams.
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Special Interest Virtual JUGS to be facilitated
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Other JUG Resources to be considered
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Speakers Directory
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Past Sessions library
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New Event Website
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Sobi Pro converted to DP Calendar
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Requirements have to be defined first before the implementation starts
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There was no handover when Rowan left.
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JUG listing was migrated. The events directory is still needing to be completed conversion.
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For future meetings:
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What other resources should be on the Events site?
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What existing resources need updating/reviewing?
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Event Marketing workflow at Joomla project level to help events.
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SMT Tips
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Internal advertising - eg free banner ads across the Joomla network
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Events & JUG Newsletter
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Needs:
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Easier submission
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Looking nice
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Should have a wider audience
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Speaker can be linked to the events via their ID profile
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SD + Viviana agreed to create the first concept what are the very must-haves for the website.
Team Lead
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Nominations called: Nominations close 14 March
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Shirielle Williams nominated for the team leader - Nomination accepted
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Election a doodle to be distributed once nominations close.
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Follow Up Items:
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Documentation of Virtual JUG ruling to be updated
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Link needed to Board Minutes that approved Virtual JUGS
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Event Dept policies to be updated
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Event / JUG wiki docs to be updated
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Helpdesk form to be reviewed to add Virtual location
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Magazine Article
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Laura agreed to put together a detailed list and then we contact the appropriate persons
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Meeting closed: 21:03UTC